Submission Criteria

Carefully read the information below.  Selections will be made according to the guidelines set forth in the below criteria. The review teams for each area will determine what they believe to be suitable for publication.

Current SUNY Potsdam undergraduate students, and persons who graduated with an undergraduate degree in December 2012, or will graduate in May 2013 with an undergraduate degree are eligible to submit and must be the primary author or creator of the submitted work.  Students may submit more than one entry for consideration, but no more than three.

Simultaneous submissions to both The Minerva and another journal is permitted.  You must include any such disclosures to The Minerva (and the other journal) at the time of your submission and notify the Director of The Center for Undergraduate Research immediately if your work is accepted by the other journal.  We are happy to print any disclosures from another journal indicating publication.  The author/creator is responsible for adhering to the exclusivity policies of the other journal or venue.

The Minerva seeks to represent the varied disciplines on our liberal arts campus.  Submissions may be in the form of:

  • manuscript: between 2,000 – 5,000 words (not including bibliography)
  • original, creative writing
  • pdf of photo, artwork or research poster (an abstract or short summary must accompany)
  • mp3 of musical or oral presentation of no more than 15 minutes (an abstract or short summary must accompany)
  • .mov video file of no more than 6 minutes (an abstract or short summary must accompany)

All submissions must be in electronic format (pdf, mp3, or .mov) and sent to from the author’s e-mail address.  Each electronic file must have the author or artist’s first initial, last name – year - area.  For example, Darlah Brown submitting a history manuscript would title her file as:  DarlahBrown-2012-Humanities.pdf.  All submissions must include the following in One E-mailDo not submit the items over multiple emails.

  • Title of work
  • Author or artist’s full name, major(s) and year in school, hometown, telephone, e-mail address
  • Faculty mentor’s name, rank, department and contact information
  • Abstract (up to 200 words)
  • Key terms list
  • Appropriate acknowledgements
  • Bibliography or Works Cited
  • pdfs of graphs, charts, photos and illustrations that directly apply to your project.
  • Brief biography (no more than 100 words)
  • Personal photograph (this can be a candid or informal picture that clearly shows your face).  Photos that show the subject working in their field are the most desirable. 
  • A statement indicating that all of your work is original and that the use of any images or recorded sound has the permission of the original owner or copy write holder.

Failure to include any of the above information will result in the disqualification of your submission.  For larger files (especially video or audio), you may have to send a link to a drop box if the file is too large to send via the Potsdam system.

Citation and Style Rules

It is important that you cite all references in your work.  This includes all images or permissions granted to use such images.  Use Chicago style formatting.  For specifics about Chicago style formatting, click here.

All written work must adhere to the following:

  • 1.25” left and right margins
  • 1” top and bottom margins
  • use 12 pt. Times New Roman font only
  • all text must be double spaced (except for bibliography)

Please contact The Center for Undergraduate Research at or X2051 if you have any questions about the guidelines or submission process.