SUNY Potdam

Active Content Web Site Information Provider Agreement

1. Definition of Information Provider

An Information Provider (IP) is a faculty, staff, or student member of the  campus community who has agreed to be responsible for posting information on  a topic or topics for SUNY Potsdam's Pluto web server. The Information  Provider may represent an office, department, or group. This form must be  signed by the current faculty/staff advisor if the content is being  developed by a student.

2. Responsibilities

The Information Provider agrees to see that the content of the information  in topics posted under her or his direction adheres to SUNY Potsdam's  Acceptable Use Policy, as well as all College and SUNY rules and  regulations. Violators (for example, of copyright laws) will be subject to  appropriate disciplinary action. For information about copyright laws, visit  the United States Copyright Office and Copyright Clearance Center Inc.

Each Information Provider will be assigned a SUNY Potsdam electronic mail  address if he or she does not already have one. The IP agrees to put this  e-mail address on every document he or she posts to the Pluto server, so  that questions on topic content may be directed to the appropriate IP. The  Information Provider also agrees to update information in her or his topics  as appropriate.

The Information Provider also agrees that all active content hosted on the  Pluto server will stay confined to acceptable resources and not interfere  with the operation of the Pluto server or other active content.  Additionally, the IP agrees not to house confidential or  personal information on the Pluto server or its database(s).  All data must conform to local policy and State/Federal laws pertaining to  information storage.

3. Type of Information

Information Providers may request permission to post information on any  topic of interest to the college community, as long as the content does not  violate the rules and regulations mentioned in 2 above. The content may be  reviewed and rejected by the Electronic Communications Coordinator and/or  the Web Design Team.

4. Format of Information

Electronic only. Each Information Provider will receive log-in instructions  after his/her account has been created.

The information posted on the Pluto server must be formatted in such a way  as to be accessible to all persons with disabilities, in accord with state  law. General guidelines are as follows:

• Images. provide the alt attribute to describe each image   (alt is in the img src tag).
   
• Image maps. Provide the alt attribute for each area of   the image map.
   
• Links. Use text that makes sense out of context. For   example, avoid "click here."
   
• Frames. Use meaningful titles and the NOFRAMES tag to   provide the same information or to provide a link to the main HTML   document of your frameset (the one with the information the visitor seeks).
   
• Forms. Where you offer a form, provide a contact phone   number or e-mail.
   
• Tables. Identify row and column headers.
   
• PDF files. Where you offer a .pdf file, also offer a link   to http://www.adobe.com/products/acrobat/access_onlinetools.html if and   only if the original file is text-based. Otherwise, you need to provide   the information in HTML, text, and images. 

For further information, consult the Web Design Policy governing web  accessibility (viewable only from a campus computer).

5. Overall Campus Web System Policy

The Web Design Team (with advice from other campus constituents) recommends  policy concerning use of Campus Web servers to the President of SUNY  Potsdam, the Director of Public Affairs, and the Director of Computing and  Technology Services

Material on the Pluto web server is accessible by internet users around the world. For this reason, you must consider the following when posting materials on www.

• Do not violate copyright. Be sure to have permission of copyright holders   before including text, graphics, or other materials. For reference, visit   the web sites listed earlier, in Section 2. 
• Plan for the regular updating of information that will become dated. 
• Be prepared to respond directly to questions about your information. Your   e-mail address will be included on each document you post. 

Format: The preferred format for most information on the  www2 web server is HTML (HyperText Markup Language), the standard for www2  documents. Several ways of producing documents in HTML format are available,  and online training is available through the Office of Continuing Education.  Existing documents can usually be fairly easily converted to HTML, retaining  much of the layout and graphics. Documents can also be written directly in  HTML format. Editors are available for most computer platforms.

You are responsible for the appearance of your information, and how it  reflects on your organization, and on SUNY Potsdam.

When your pages are ready to be made public, contact the Electronic  Communications Coordinator to determine where link(s) on the SUNY Potsdam  website might be appropriate.

Active Content IP Agreement

I have read the Active Content Web Site Information Provider Agreement and the SUNY Potsdam Acceptable Use Policy. I agree to abide by them.

Organization/Group name: _______________________________________

Faculty/Staff advisor name:

printed________________________________

signed___________________________________________

Campus address: _______________________________________

Campus telephone: ___________________

Home telephone: ___________________

Campus e-mail address: _____________________.

 
 
Name of person who will be creating and updating the page:

Printed:  _____________________________

Signature:  ________________________________

Phone Number:  ____________________________ Email: ____________________________________

Describe  the information to be posted:

________________________________________________________________ 

Important:  Keep all pages except this one for your records, and return only this signed  form to Paula Willard, Helpdesk in Kellas Hall