SUNY Potsdam has implemented procedures and guidelines on the distribution of bulk email messages.
Bulk email messages for all students need prior approval from Carol Rourke in the President's Office.
Bulk email messages for all faculty and staff will be subject to approval by the Postmaster.
Targeted messages to subsets of students or staff will be subject to approval by the Postmaster.
Send a copy of the message in plain text format to firstname.lastname@example.org along with the following information:
Please draft your email message in plain text format. Any HTML formatting will be removed except in special circumstances.
Attachments are not permitted in bulk emails except in special circumstances. If you wish to distribute a formatted document, put the document on a web page and put a link to the document in the email message.
Hidden URLs are not permitted in bulk emails except in special circumstances. Type URLs in full e.g. http://www.potsdam.edu
Please allow at least one business day advance notice for sending messages. Messages may be sent after business hours depending on priority and server load.
*Requests for generating targeted subsets of email addresses need to be submitted by the CTS Request Form: http://www.potsdam.edu/cts/services/helpform.cfm (Choose "Administrative Information Systems", then "Adhoc-one time").
Enhanced plain text features: Thunderbird and other e-mail clients support enhanced plain text features: