Purchasing & Approvals

Purchasing & Approval Guidelines for Technology Equipment

To ensure technology purchases are compatible with existing campus systems and can be supported by CTS, the following purchasing guidelines and ordering processes are required prior to making purchases.  Failure to comply may result in equipment that cannot be supported by CTS and/or loss of credit card purchasing privileges. If you have any questions or concerns, please feel free to contact the CTS Helpdesk (x4444), TelCom (x3000) or Purchasing & Payables (x2140).  Please keep in mind when using your VISA card that SUNY Potsdam is tax exempt.

Technology Equipment That Must Be Ordered On Web Procurement

Use of Citibank Visa is strictly prohibited when purchasing the following equipment:

  • Computers (including laptops) both PCs and Macs

  • Printers

  • Tablets & PDAs

  • Servers

  • Surveillance Equipment

Complete your order through the on-line web procurement system and use the forward option to send your request electronically to the CTS Helpdesk for approval.

Telephone Equipment That Must be Ordered Through TelCom

Use of Citibank Visa is strictly prohibited and orders are processed directly through TelCom. Contact TelCom at x3000 or email your request to bennetbs@potsdam.edu.

  • Desktop & Portable Telephones

Citibank Purchased Permitted

Technology Equipment:
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by email to helpdesk@potsdam.edu.

  • Computer Peripherals (i.e., RAM, hard drives, expansion cards, scanners)  

  • AV Projectors/Equipment  

  • Software Licenses (the Helpdesk can provide substantial savings information)  

Telephone Equipment:
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by email to bennetbs@potsdam.edu or call TelCom at x3000.  If you choose to complete your order through web procurement, use the forward option to send the request electronically to TelCom for approval. 

  • Fax Machines

Purchasing Technology Equipment Using Alternate Funding Sources

Any technology equipment that will be purchased using alternative funding sources such as Grants, Foundation Accounts, The College Store, Personal Development Funds or through Donations, etc., also requires prior approval from CTS.  This will further ensure compatibility with existing systems and eligibility for support.

CTS reserves the right not to support technology purchases made without following the proper approval process and/or guidelines.