Purchasing & Approvals

Purchasing & Approval Guidelines for Technology Equipment

To ensure technology purchases are compatible with existing campus systems and can be supported by CTS, the following purchasing guidelines and ordering processes are required prior to making purchases.  Failure to comply may result in equipment that cannot be supported by CTS and/or loss of credit card purchasing privileges. If you have any questions or concerns, please feel free to contact the CTS Helpdesk (x2083), TelCom (x3000) or Purchasing & Payables (x2140).  Please keep in mind when using your VISA card that SUNY Potsdam is tax exempt.

Technology Equipment That Must Be Ordered On Web Procurement

Use of Citibank Visa is strictly prohibited when purchasing the following equipment:

  • Computers (including laptops) both PC’s and Mac’s 

  • Palm Pilots, Pocket PC’s and other hand-held devices

  • Servers 

Complete your order and simply use the forward option to send it electronically to the Helpdesk for approval.

Telephone Equipment That Must be Ordered Through TelCom

Use of Citibank Visa is strictly prohibited and orders are processed directly through TelCom.  Contact TelCom at x3000 or email your request to bennetbs@potsdam.edu.

  • Cellular, Desktop & Portable Telephones 

Citibank Purchased Permitted

Technology Equipment:
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by email to helpdesk@potsdam.edu.

  • Printers 

  • Computer Peripherals (i.e., RAM, hard drives, expansion cards, scanners) 

  • AV Projectors/Equipment 

  • Software Licenses (the Helpdesk can provide substantial savings information) 

Telephone Equipment:
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by email to bennetbs@potsdam.edu or call TelCom at x3000.  If you choose to complete your order through web procurement, use the forward option to send the request electronically to TelCom for approval. 

  • Fax Machines 

Note: Telephone accessories (i.e., belt clips, phone chargers, etc.) do not require prior approval but CTS recommends contacting TelCom (x3000) for available discount pricing and/or to verify accessory compatibility.

Purchases Made With Other Funding Sources

Any technology purchased through alternate funding sources such as Grants, Foundation Accounts, College Store, Personal Development Funds, etc. must be approved for campus use by CTS to ensure compatibility with existing systems and eligibility for support.