Countdown to Commencement 2012

Master’s Commencement: Saturday, May 19 at 10:15 a.m.

Bachelor’s Commencement: Sunday, May 20 at 10:15 a.m.

Who may participate in Commencement Ceremonies?

Undergraduate Students may participate in Commencement on Sunday, May 20, 2012, if

  • You have completed 100 academic hours by the end of the fall 2011 semester,
  • AND if you have submitted an Application for Degree to the Registrar’s Office.
  • If you do not meet the 100 hour requirement but can show that you will be within 14 
credits of completing your graduation requirements by the end of the spring 2012 semester,
 and that you will complete them by December 2012, you may apply for a waiver to participate in 
Commencement through the Registrar’s Office.  The deadline for waiver applications is March 1.

Graduate students may participate in Commencement on Saturday, May 19, 2012, if

  • You will complete your degree requirements in

    • December 2011,
    • May 2012, or
    • August 2012;
  • AND have submitted an Application for Degree to the Office of Graduate Studies.

Please mark these important deadlines on your calendar.


By Friday, February 10

Your first step toward graduation is to make certain you meet all academic requirements. Here are some steps to follow to ensure you have completed all your requirements:

  • Plan to meet with your adviser soon to review your courses and requirements.
  • Undergraduate students should file the Application for Degree with the Registrar’s Office by Friday, February 10
  • Graduate students should file the Application for Degree with the Office of Graduate Studies by Friday, February 10.

The Application for Degree can be found online at the following link: You can confirm that your application has been received on BearPaws (Academic Transcript) and in BearDen (Graduation Status) 3 days after your application arrives in the Registrar’s Office.

The Application for Degree also reserves your seat at the Commencement ceremonies. If you file beyond the deadline listed above, we cannot guarantee that your name will be printed in the Commencement program.

Note: Your student account bill must be paid in full or deferred by Certified Financial Aid to allow the release of your transcripts, final grades and diploma.

March 21

  • The Grad Finale will be held on Wednesday, March 21, from 9:30 a.m. to 6 p.m. in the Barrington Student Union.
  • Bachelor’s and master’s students should purchase your cap and gown and visit tables with a number of campus representatives including Financial Aid, Registrar's Office, Student Gift Committee, Alumni Association, Career Planning, Commencement Committee, Bursar's Office, The College Store and Jostens.

In March …

  • Undergraduate students who have earned at least a 3.25 cumulative average after completing 100 academic semester hours (exclusive of physical education), 45 of these at SUNY Potsdam, by the end of the fall 2010 semester, are eligible to wear a College honors cord (gold), available for purchase through The College Store.
  • To obtain a College honors cord, your name must appear on a list prepared by the Registrar’s Office.

On March 28

  • A limited number of on-campus rooms will be available for Commencement guests. Housing reservations may be made starting on Wednesday, March 28 after 9 a.m
  • Reservations can be made in person at the Residence Life Office in Draime Hall Extension – first floor, or by calling (315) 267-3270. 
  •  No reservations will be accepted before Wednesday, March 28.
  •  On-campus Commencement housing is for Saturday, May 19th , 2012 to Sunday, May 20th.
  • Room rates are:

    • Double: $45 per night and
    • Single:  $34 per night.
  • As space is very limited, rooms will be assigned on a first-come, first-served basis in a traditional residence hall (twin beds, no private baths).
  • Check-in will be between 4 p.m. and 9 p.m. on Saturday, May 19.

In early April …

  • If you have a Federal Perkins Loan or Federal Stafford Loan, you must complete an Exit Interview session.

    • The Office of Student Accounts will contact you regarding Federal Perkins Loans.
    • The Office of Financial Aid will forward instructions for completion of the online Exit Interviews for Federal Stafford Loans.
  • Non-Crane undergraduates who have applied for May graduation will receive a Graduation Status check in April.

    • If you have questions, meet with your adviser or contact the Registrar’s Office in Raymond Hall.

By April 19

  • Clear all holds by Thursday, April 19.  The College will withhold your transcript and diploma until your obligations are satisfied.

    • Make sure your parking tickets are paid.
    • Library books, keys and borrowed College equipment should be returned.

May 14-19

  • Your cap and gown will be available for pick up at The College Store as follows:

    • Between Monday, May 14 and Friday, May 18 from Noon to 4 p.m.
    • Saturday, May 19 from 8:30 a.m. to 3 p.m.

By May 18

Contact the Student Mailroom if you will be continuing with your studies at the College AND would like to maintain your current mailbox number and address. The College will relinquish the box to another student after Commencement if no contact is made.

May 19 – Master’s Ceremony

  • The ceremony for those receiving a master’s degree will take place on Saturday, May 19, at 10:15 a.m. in the Hosmer Concert Hall.
  • Lineup will take place at 9:30 a.m. in rooms C101 and C107 based on alphabetical order.
  • Guest tickets will not be required.
  • The Guide to Commencement will be available in March and will give you additional ceremony details.

May 20 – Bachelor’s Ceremony

  • The ceremony for those receiving a bachelor’s degree will take place on Sunday, May 20, at 10:15 a.m. in the Academic Quad RAIN OR SHINE.
  • Line up will take place at 9:30 a.m. in the Academic Quad between Crumb Library and Merritt Hall.
  • Please dress and tell your guests to dress appropriately for the weather conditions. The ceremony will be outside unless there are severe or extreme weather conditions

Childcare Arrangements

Childcare will be available on Saturday, May 19 during the master’s ceremony from 9 a.m. to Noon in the Crane Commons and on Sunday, May 20, during the bachelor’s ceremony from

9 a.m. to noon in the Merritt Hall Gymnasium.  Childcare is free, but you must register your child by calling (315) 267-2100.  Children will be provided with snacks and beverages.  Please notify caregivers if your child has allergies or other health concerns.

Questions? Please contact:

Carol Rourke, Commencement Co-chair
Office of the President
705 Raymond Hall (315) 267-2100

Ramona Ralston

313 Raymond Hall
, (315) 267-2154

Josh Holmes
Office of Graduate Studies
117 Satterlee Hall, (315) 267-3066

Carlie Robinson
The College Store
Barrington Student Union, (315)-267-2573

Special Accommodations

Students who are physically challenged and require special arrangements should contact Eric Duchscherer at or (315) 267-2350.

Guests who are physically challenged and require special seating should contact Carol Rourke at or (315) 267-2100, no later than Thursday, May 10.  There will be a sign language interpreter on the Commencement stage.

Please Note: Some care should be given to decisions about whether to invite very elderly or infirmed guests to the bachelor’s ceremony.  The outdoor ceremony exposes people to the elements.  Very limited seating will be available in the Multi-purpose Room of the Barrington Student Union where those who cannot tolerate the elements will be able to see the ceremony on a large screen.