Information for Family & Friends

Dates

Commencement is a meaningful occasion for all graduates and their families.  We invite family and friends to honor their student by attending Commencement.

Saturday, May 21 - Commencement Ceremony - 10:30 a.m. - Academic Quad

This ceremony takes place outside in the Academic Quad. Family and friends are welcome to attend this non-ticketed event. The ceremony will be moved inside only in the case of extreme weather. Each graduate receives four tickets for the emergency indoor ceremony.

Campus Map

    
The campus map and campus parking map are available at: http://www.potsdam.edu/about/visit/maps.cfm
 

Accommodations 

On campus

  • A limited number of on-campus rooms will be available for Commencement guests. Housing reservations may be made starting on Wednesday, April 6 after 9 a.m.
  • Reservations can be made by your student at the Residence Life Office in Draime Hall Extension – first floor, or by calling (315) 267-3270.
  • No reservations will be accepted before Wednesday, April 6.
  • On-campus Commencement housing is for Friday, May 20, 2016 to Saturday, May 21, 2016.
  • Room rates are:
    • Double: $50.00 per night
    • Single:  $40.00 per night.
  • As space is very limited, rooms will be assigned on a first-come, first-served basis in a traditional residence hall (twin beds, no private baths).
  • All rooms come with linen (sheets, towels, pillows, pillowcases and blankets).
  • Check-in will be between 4:00 p.m. and 9:00 p.m. on Friday, May 20.

Off campus

 

Saturday, May 21 - Commencement Ceremony


Commencement will take place at 10:30 a.m. in the Academic Quad – Rain or Shine

  • Please dress appropriately for the weather conditions. The ceremony will be outside unless there are severe or extreme weather conditions. There will be an option for guests who are uncomfortable with the weather conditions to watch the ceremony inside on a large screen, in the Multi-purpose Room of the Barrington Student Union.

Outside seating will be available, but guests are welcome to bring lawn chairs.  An unlimited number of guests may attend the outside ceremony and no tickets are required.
 

  • 7:00 a.m. – 10:00 a.m. - Lehman Dining Hall
    $8.00 Cash and Bear Express, $6.40 Flex, 1 meal on your meal plan (can only be used by plan holder), or guest pass.
    For a la carte meals, the Student Union Dining Court will be open from 8 a.m. to 6 p.m.

  • 9:00 a.m.
    Childcare available in the Merritt Hall Gymnasium until 1:00 p.m.  Childcare is free, but you must register your child by calling (315) 267-2100.  Children will be provided with snacks and beverages.  Please notify caregivers if your child has allergies or other health concerns.
  • Before 9:30 a.m.
    Students line up on East Side of the Crumb Library (between the library and Merritt Hall). Guests may find seating on the West Side of the Crumb Library in the quad.
  • 10:00 a.m.
    Procession begins to move toward the ceremony site.
  • 10:15 a.m.
    Bachelor's Ceremony begins.
  • Approximately 12:30 p.m.
    Students and guests are invited to an outside reception after the ceremony, weather permitting.

Decorum

Commencement is an important occasion for all of us, and, as such, the ceremony should be formal and dignified. Guests and graduates are reminded that the consumption of alcoholic beverages is prohibited. Anyone found to have alcoholic beverages in their possession during the program will be asked to leave. Also, noisemakers and other distractions will not be permitted.

Please do NOT bring pets. Service animals only please.

Guests and graduates are also asked to remain seated until the ceremony is completed, in deference to those graduates who are last to cross the stage.

Accessibility

  • Seating for guests who are physically challenged or require special accommodations will be available.  There will be a sign language interpreter on the Commencement stage.

Please Note: Some care should be given to decisions about whether to invite very elderly or infirm guests to the bachelor’s ceremony.  The outdoor ceremony exposes people to the elements.  Limited seating will be available in the Multi-purpose Room of the Barrington Student Union where those who cannot tolerate the elements will be able to see the ceremony on a large screen.
 

Childcare

If you require childcare during the Commencement Ceremony you must register your child by calling (315) 267-2100.  Children will be provided with snacks and beverages. This is a free service. Please notify caregivers if your child has allergies or other health concerns.
 

Photography

The College has retained the services of a commercial photographer, and participants will be photographed as they shake hands with the President and cross the stage. Graduates will receive a color proof of their photograph, which will be sent to their home address, unless the student requests that we keep that information confidential. Graduates, friends and family may place orders but are not obligated to do so.

The College Store

The College Store will be open during Commencement weekend. The store provides commencement regalia, diploma frames, logo gifts, clothing and more. Inclement weather apparel will be for sale in the bookstore.  Flower bouquets and t-shirts will be available for sale outdoors at the Commencement Ceremony in the quad. These items can be pre-ordered and picked up on campus the day of the ceremony.  Please go online to place your order.

 
http://bookstore.potsdam.edu/

  • Commencement Weekend Hours:
    Saturday, May 16:  8:30 a.m. - 4:00 p.m.
    (315) 267-2573

Flowers will be sold during both ceremonies.  However, if you'd like to pre-order your flowers and pick them up on campus on the day of the ceremony, you can go online to place your order.


Commencement Emergency Weather Plan


A decision to move the ceremony inside will be madeno later than 6:00 a.m. on Saturday only if extreme weather conditions are forecast (lightning, freezing temperatures, etc).

If the emergency plan is implemented, an e-mail will be sent to all graduates, and an announcement will be made on local radio stations and at www.potsdam.edu/current/commencement

Emergency Ceremony A – 10:00 a.m. – Maxcy Gymnasium

  • All Crane, Visual Arts, and Theatre and Dance Majors and Graduate Students will graduate in Ceremony A at 10:00 a.m. in the Maxcy Gym. Other majors will graduate in Ceremony B.
  • Students involved in Ceremony A should report no later than 9:30 a.m. to The Maxcy Fieldhouse for lineup and processional.
  • Doors to the gym will open at 9:00 a.m.
  • Each student will have 4 guest tickets for this ceremony. Students receive these emergency tickets during the Grad Finale or at the College Store when you pick up your cap and gown.
  • Non-ticketed guests may view the ceremony on a large screen from the Student Union Multi-Purpose Room.
  • A reception for Ceremony A students and guests will be held in the Ice Arena following Ceremony A.

Ceremony B – 3 p.m. – Maxcy Gymnasium

  • All remaining students (other than Crane, Visual Arts, Theatre and Dance and graduate students) will graduate in Ceremony B at 3 p.m. in Maxcy Gym.
  • The students involved in Ceremony B should report no later than 2:15 a.m. to the Maxcy Field House for lineup and processional instructions.
  • Gym Doors will open to guests at 1:30 p.m.
  • Each student will have 4 guest tickets for this ceremony. Students receive these emergency tickets during the Grad Finale or at the College Store when you pick up your cap and gown.
  • Non-ticketed guests may view the ceremony on a large screen from the Student Union Multi-Purpose Room.
  • A reception for Ceremony B students and guests will be held in the Maxcy Ice Arena following Ceremony B.

 

Questions? Please Contact

Gifts, diploma frames, graduation announcements, etc.

Child Care

  • Call (315) 267-2100 to register for childcare

General Inquiries