Office Functions

The office is divided into two main areas:

  1. pre-award (funding source identification, proposal preparation and submission, etc.) and
  2. post-award (sponsored funds administration).

Within these two divisions we offer the following general types of services:


  • RSPO web page

  • Bi-yearly Newsletter

  • Identification of funding sources

  • Proposal and budget development

  • Proposal review and editorial assistance

  • Proposal submission


  • Account establishment

  • Assistance with sponsor guidelines/requirements

  • Payroll

  • Purchasing

  • Time and effort reporting


  1. Assistance with the identification of funding sources:

    • Bi-annual Research and Sponsored Programs Newsletter
    • Weekly research section in the Potsdam Reporter
    • SPIN (Sponsored Programs Information Network) searches and training

    • COS (Community of Science) searches

  1. Assistance with proposal preparation and development
    When a match is found between a faculty member's interest and the program of a potential sponsor, the Office will secure the guidelines and application materials from the sponsor. While writing the proposal is the responsibility of the faculty member, the Research and Sponsored Programs Office will help with the budget preparation, will edit and critique the proposal and will ensure that the requirements of the sponsor and the university are met.

    Once a faculty member decides to prepare a grant proposal, it is important that the Research and Sponsored Programs Office be informed of that fact and that it be kept apprised of progress in developing the proposal. This will promote coordination among faculty with related interests, will ensure the proposal is being developed in line with current sponsor guidelines, will facilitate securing campus approvals for submission of the proposal to the sponsor, and will result in a competitive proposal meeting the sponsor's deadline.


Once an award has been made, the Research and Sponsored Programs Office provides the administrative services necessary to carry out the project. Personnel services include payroll, the maintenance of time and effort records. Other services include account establishment, purchasing, the monitoring of expenditures and provision of account information.

RSPO tracks the required technical and financial reporting to the sponsor and maintains conformity with the project administration policies of the various sponsors and the Research Foundation.

Guidance on specific issues is always available.