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Check Request Process

The following information is provided as a summary of the check request process.

  • Check requests should be emailed to foundation-services@potsdam.edu or perryvl@potsdam.edu.
  • the department chair/secretary/director, etc. completes the check request form and is responsible for providing appropriate backup documentation.
  • if payment is for services performed/consulting fees, please submit paperwork electronically to the HR Office.
  • if payment is for scholarship/honors convocation, please submit paperwork to the Financial Aid office.
  • requests received by noon on Friday will generate checks the following Tuesday.  If there is a deadline issue for a check request, please notify the Foundation Office immediately.
  • check request forms are reviewed by the Foundation Business Manager, for accuracy and appropriateness and to ensure that supporting documentation has been provided.
  • the Foundation Office will disburse your check to the vendor and will email you the corresponding check number.

For inquiries related to the processing and distribution of checks, please contact Vicky Perry, x3054.

A monthly statement of your account can be provided to your department through an email request to foundation-services@potsdam.edu.