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Travel Advances

The following information is provided as a summary of the travel advance process.

  • Complete a check request form for the traveler – indicate on the form “Travel Advance/name of destination or specific event”
  • Attach documentation detailing anticipated travel expenses (name of traveler, airfare, meals, dates of travel)
  • Submit check request & documentation to the Foundation Office - check requests received by Friday, 1 p.m. will be processed by the following Tuesday
  • Provide traveler with a PCF Travel Expense Report – all airfare, meals, etc. should be documented on this form & receipts must be retained. 
  • Return PCF Travel Expense Report, receipts and unspent cash to the Foundation Office, with a completed Receipt of Deposit form indicating “Reim/Travel Advance/Check #”