Technology & Telephone Approval and Purchasing Guidelines

To ensure technology equipment purchases are compatible with existing campus systems and can be supported by CTS, the following approval guidelines and ordering processes are required prior to making purchases.Failure to comply may result in equipment that cannot be supported by CTS and/or losing credit card purchasing privileges.If you have any questions or concerns, please feel free to contact the CTS Helpdesk (x2083), TelCom (x3000) or Purchasing & Payables (x2140).Please keep in mind when using Citibank Visa that SUNY Potsdam is tax exempt.

Technology Equipment that must be Ordered on Web Procurement


Use of Citibank Visa is strictly prohibited when purchasing the following equipment:

  • Computers (including laptops) both PCs and Macs
  • Tablets & PDAs & IPads
  • Servers 
  • Printers
  • Video Surveillance Equipment

Complete your order through the online web procurement system and use the forward option to send your request electronically to the CTS Helpdesk for approval.

Telephone Equipment that must be Ordered Through Telcom

Use of Citibank Visa is strictly prohibited and orders are processed directly through TelCom.  Contact TelCom at x3000 or e-mail your request to bennetbs@potsdam.edu

  • Desktop & Portable Telephones

Citibank Visa Purchases Permitted

Technology Equipment
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by e-mail to helpdesk@potsdam.edu

  • Computer Peripherals (i.e., RAM, hard drives, expansion cards, scanners)
  • AV Projectors/Equipment
  • Software Licenses (the Helpdesk can provide substantial savings information)

Telephone Equipment
The following equipment requires prior approval before using Citibank Visa.  For prior approval, submit your request by e-mail to bennetbs@potsdam.edu or call TelCom at x3000.  If you choose to complete your order through web procurement, use the forward option to send the request electronically to TelCom for approval. 

  • Fax Machines