Cross Registration

About ACSLV:

The Associated Colleges of the St. Lawrence Valley (ACSLV) course exchange allows a student registered at SUNY Potsdam, SUNY Canton, Clarkson University, and St. Lawrence University to take classes on the other three ACSLV campuses at no extra cost and without going through separate admissions procedures. Full-time students may register for a maximum of two courses per academic year. Tuition is paid only to the home institution.

Associated Colleges: www.associatedcolleges.org

Cross Registration Regulations and Forms: www.associatedcolleges.org/services/crossregistration.htm

Participating Colleges:


Student Guide to Cross-Registration

Associated Colleges Guide to Cross-Registration effective Fall 2014.

Eligibility

Cross-registration is open only to full-time matriculated undergraduate and graduate students and full-time staff members within the member institutions of the Associated Colleges of the St. Lawrence Valley.

 

Eligible students and staff may register for a maximum of two (2) courses per academic year. Exceptions to this limitation may be made by the institution offering the course.

Process

  1. Students begin the cross-registration process at their home institution by obtaining a form from their Registrar's office or online. At SUNY Potsdam, students may also contact Jan Felt, at feltje@potsdam.edu or call 267-3094 for further assistance.
  2. After a student has identified courses for which he/she wishes to cross-register, the student must obtain the signed approval of his/her program advisor to ensure that the course satisfies the student's program and credit-hour requirements and that the course is unavailable at the home campus.
  3. Graduate students must also obtain the signed approval of the Dean of Graduate Studies of the school offering the course.
  4. The completed cross-registration form must be returned to the Registrar of the institution at which the student is officially enrolled or employed.
  5. Cross registration is offered on a space-available basis only.  Students will be notified one week prior to the start of the class if space in the class is not available.  In this case, the student has the option of obtaining permission to enroll in the class from the course instructor, by completing an add/drop form from the institution at which they wish to enroll.  The add/drop form can be obtained from, and should be returned to the Registrar's office at the school which is offering the course.
  6. Students will be enrolled as part-time, non-matriculated students at the host institution, and must abide by the host institution's attendance regulations, honor systems, parking regulations, etc. Students must also adhere to the host institution's policies and procedures for incompletes, withdrawals, pass/fail, or adding or dropping a cross-registered class.
  7. In general, the institutions in the consortium schedule different starting and ending dates and vacations. The student is individually responsible for arranging to keep up with the course work despite calendar disjunctions, and in some cases, must arrange for food and lodging when dormitories on the home campus are closed.
  8. All students taking a course on a campus other than their own must abide by all appropriate attendance regulations, honor systems, parking regulations and the like at the receiving institution.
  9. At the completion of the course, the Host Institution will provide a transcript to the Home Institution (at no cost to the student) for transfer credit purposes.

Faculty Guide to Cross-Registration

Cross-registration is an opportunity open to students, faculty and staff of the member institutions of the Associated Colleges of the St. Lawrence Valley.  The program makes it possible for any matriculated full-time student or full-time staff member at one of the four colleges of the consortium to enroll in a course offered by another institution, improving the depth and variety of the academic program available in the North Country.  There is no charge to cross-register for courses as long as the individual meets the eligibility requirements.  Cross-registrants do have to pay any special fees, such as fees for labs, application or registration.

Your role as an instructor of the cross-registered class:

  1. Students who cross-register into your class will be added as a non-matriculated student and will appear on your class roster.  These students will be added no earlier than one week before classes begin thus giving your institution's students the opportunity to register for your course first.
  2. If a course is full, cross-registering students will be notified, and will need your signature on an add/drop form to enroll in your class.  An email sent to your Registrar will be accepted in lieu of an add/drop form.
  3. Your signature will no longer be needed on the cross-registration form.  The student's faculty adviser will ensure the student has met any prerequisites needed for your course by signing the cross-registration form.  (Students matriculated at St. Lawrence University and Clarkson University must also get the signature of the appropriate chairperson.)
  4. Students will appear on your grade rosters and you will assign a grade during your normal grading process.
  5. For every cross-registered student in your class, an official transcript will be sent to the student's home institution at the end of the semester and the student will receive transfer credit.

Your role as a student's faculty adviser:

  1. As a faculty adviser, you must sign your advisee's cross-registration form to insure that the proposed course satisfies the student's program and credit-hour requirements, and that the student has met all course prerequisites.  A student should be advised to take the course at the home institution, and not to cross-register for a course, if there is an appropriate choice available. (Students matriculated at St. Lawrence University and Clarkson University must also get the signature of the appropriate chairperson.)