Cross Registration

About ACSLV:

The Associated Colleges of the St. Lawrence Valley (ACSLV) course exchange allows a student registered at SUNY Potsdam, SUNY Canton, Clarkson University, and St. Lawrence University to take classes on the other three ACSLV campuses at no extra cost and without going through separate admissions procedures. Full-time students may register for a maximum of two courses per academic year. Tuition is paid only to the home institution.

Associated Colleges: www.associatedcolleges.org

Cross Registration Regulations and Forms: www.associatedcolleges.org/services/crossregistration.htm

Participating Colleges:


Student Guide to Cross-Registration

 Associated Colleges Guide to Cross-Registration Fall 2012-Spring 2013

Eligibility

Cross-registration is open only to full-time matriculated undergraduate and graduate students and full-time staff members within the member institutions of the Associated Colleges of the St. Lawrence Valley.

 

Eligible students and staff may register for a maximum of two (2) courses per academic year. Exceptions to this limitation may be made by the institution offering the course.

Process

  1. Students begin the cross-registration process at their home institution by obtaining a form from their registrar's office. At SUNY Potsdam, students may also contact Jan Felt, at feltje@potsdam.edu or call 267-3094 for further assistance.
  2. After a student has identified courses for which he/she wishes to cross-register, the student must obtain the signed approval of his/her program advisor to ensure that the course satisfies the student's program and credit-hour requirements and that the course is unavailable at the home campus.
  3. Next, the individual must obtain the signature of the instructor of the course to ensure that space is available and that the student has met all prerequisites.
  4. Graduate students must also obtain the signed approval of the Dean of Graduate Studies of the school offering the course.
  5. The completed cross-registration form must be returned to the Registrar of the institution at which the student is officially enrolled or employed.
  6. In general, the institutions in the consortium schedule different starting and ending dates and vacations. The student is individually responsible for arranging to keep up with the course work despite calendar disjunctions, and in some cases, must arrange for food and lodging when dormitories on the home campus are closed.
  7. All students taking a course on a campus other than their own must abide by all appropriate attendance regulations, honor systems, parking regulations and the like at the receiving institution.
     


Faculty Guide to Cross-Registration

The cross-registration program makes it possible for any matriculated full-time student or full-time staff member of one of the four colleges of the consortium to enroll in a course offered by another institution, improving the depth and variety of the student's academic program.

Your role as a faculty member

Admitting students

Students wishing to register into a class you teach are required to have your signature as the instructor. However, you are not required to admit the student. Cross-registration is on a space available basis. All students from your institution who wish to take your course should be admitted before a cross-registered student is admitted.

Faculty Advisors

As a faculty advisor, you must sign your advisee's cross-registration form to insure that the proposed course satisfies the student's program and credit-hour requirements. A student should be advised to take the course at the home institution, not to cross-register for a course, if there is an appropriate choice available.

Class Rosters

Names of cross-registered students will not appear on class rosters issued by your registrar's office, nor should you ever add them to official records, Grade rosters are provided to you by the student's home institution.

Grade Rosters

Institutional academic calendars and grading systems often differ. Therefore, the grade rosters sent to you by the student's home institution may arrive on different schedules. Faculty grading cross-registration students are requested to do so on the system of the student's home school. The systems are explained when the rosters are sent.

Mid-term and Final Grades

The consortium institutions vary in the existence and use of mid-term grades.

  • SUNY Potsdam will send rosters for each Potsdam student cross-registered with a request that only the rosters of those Potsdam students achieving below a 2.0 be returned.
  • Clarkson will request mid-term grades for its students who are cross-registered to other institutions.  
  • St. Lawrence will send a roster to be returned with only the names of those students achieving below a 2.0.  
  • SUNY Canton will send a roster with a request for mid-term grades for each cross-registered student.  

Please return all mid-term and final grade rosters promptly to your Registrar. She will make any needed notations and pass the rosters to the student's home institution.

Registrars

SUNY Potsdam: Ramona Ralston, 267-2154, ralstorm@potsdam.edu

SUNY Canton: Barbara Porter, 386-7042

Clarkson University: Lynn Brown, 268-6451

St. Lawrence University: Carolyn Fillipi, 229-5267