RAs are often the first to respond to incidents in the residence halls. They are often asked to attend judicial hearings as witnesses to alleged violations of college policy. During the hearing the RA will be asked to explain who was involved, when and where the incident occurred, what happened, what was said, and how people responded when confronted. In both incident reports and witness presentations it is vital that the RA provide the above information as specifically and detailed as possible. The RA may be asked questions by the board, and others involved.
The full-time RD staff has several roles in the judicial system. S/he may respond to incidents, but are always involved in processing incident reports and forwarding information to the Associate Director of Campus Life for the purpose of referring charges. They act as Hearing Officers, for the Administrative Agreement/Waiver of a Hearing process and/or a Hearing Board. The RD meets with students in their assigned Resident Hall, and in some cases, with the students in the Hall of the Graduate RD in their particular Quad. In special circumstances, they may also be assigned "spill-over" cases. In all cases, when charges are presented against a student, the RD meets with the student to explain the charges, the conduct system and the student's rights and responsibilities within the system, as well as the options available to them. If the student admits responsibility for the charges, and accepts the sanction (s) offered by the RD, both parties complete an Administrative Agreement/Waiver of a Hearing form that details the interaction and agreement between the two parties. An RD cannot recommend a suspension as a sanction in this setting. RDs may also act as witnesses, for a Hearing. They may also be asked to explain what they know about who was involved, when and where the incident occurred, what happened, what was said, and how people responded when confronted. In both incident reports and witness presentations, it is vital that the RD provide the above information as specifically and detailed as possible. The RD may be asked questions from the board and others involved in a hearing.
University Police Officers respond directly to incidents both in the residence halls, and in campus or community areas outside the halls. The documentation from University Police is key information in hearings. University Police Officers may be asked to attend hearings as witnesses to the incidents. In cases that happen outside the residence halls, University Police personnel may be asked to present charges during the hearing as the College's representative. In such cases, they will be asked to follow the same procedures described under Resident Director.
The membership of this board is comprised of one student and two SUNY Potsdam faculty or staff. The Conduct Hearing Board hears cases involving violations of the Code occurring both on and off the SUNY Potsdam campus. This board can impose any of the sanctions, or any combinations of sanctions, designated in the Code.
An Administrative Hearing Officer may be a member of the faculty or the administration of the College. Cases are assigned to Administrative Hearing Officers through the office of Student Conduct & Community Standards based on the preference for adjudication indicated by the student being charged and/or the particular circumstances of the case. Administrative Hearing Officers may impose any of the sanctions, or any combination of sanctions, designated in the Code.
The Discrimination and Sexual Offense (D&SO) Hearing Board and Hearing Officers are members of the conduct system specially trained to adjudicate cases dealing with charges of harassment, discrimination, and/or sexual offense. The D&SO Board consists of one student, one faculty member, and one administrator who is a member of the Campus Life staff. D&SO Hearing Officers are members of the faculty or professional staff. D&SO Hearing Boards and Hearing Officers may impose any of the sanctions, or any combination of sanctions, designated in the Code.
The Appellate Board shall consist of two students, two members of the faculty, and one administrator. This board may review a case, deny review, remand to the disciplinary body below with or without instruction, and/or alter the sanction(s). The Appellate Board may not alter or reverse a disciplinary agency's decision on grounds other than those outlined in the Code. The burden of establishing that the standard has been met rests on the party making the appeal. Furthermore, the Appellate Board may not alter or reverse the decision of the disciplinary agency on any grounds other than that specifically cited as the basis of the appeal. This board can impose any of the sanctions set forth in the Code. The Appellate Board shall have original and final jurisdiction in interpreting the Code.
The Director of Student Conduct & Community Standards is responsible for the implementation of the total conduct process on campus. S/he is responsible for the training and development of all participants in the adjudication process. S/he maintains central records of all formal conduct action, publishes monthly summaries of conduct actions, and is the central resource for questions regarding any part of the adjudication process. S/he works closely with Campus Life staff, University Police, the Counseling Center, the Campus Dispute Resolution Center and other offices involved in assessing and confronting student behavior and/or helping students identify options available to them in dealing with inappropriate behavior.