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Editing Webpage Text

 

  1. After logging in to the CMS (see login instructions here), navigate to the page you would like to edit. Click on "New Draft". If you don't see the "New Draft" Option, it means you do not have access to the page you are trying to edit. You can email webcontent@potsdam.edu to request access.


     
  2. After clicking "New Draft", you are in edit mode. You will see the title of the page at the top, followed by an Image option and Form Reference dropdown. In most cases, you won't use either of the latter two.


     
  3. To update the text on the page, go to the Body (Edit Summary) text block and make your changes.  Please note that the Body text block is the only one you will need to make changes to.

    The format of the font should be "Normal", unless you want to create a heading.

    Please don't not change the font style or size.  The default should be used to maintain consistency.

For headings, you can use the following:

Heading 2

Heading 3

Heading 4
 

  1. After you have made your changes, please go through the "Spell Check" process. To do this, please click on the ABC icon.


     
  2. After clicking on the ABC icon, select "Check Spelling"

     

  3. Once you have made your text changes and gone through the Spell Check step, scroll to the bottom of the page and under Publishing options (bottom left), make sure "Needs Review" is selected.  Typically "Needs Review" will be the default and you won't need to select it. Then click on "Save". You will be taken back to the live page view. Please note that you will not see your changes at this time.  Once you save your changes, the Office of College Communications will received notification automatically that there are changes to approve.  You can click "Preview" at the bottom to see how your changes will look, however you won't be able to see it in the "live" view within our website. If you do choose to "Preview" your changes, please be sure to then click on "Save" as well.

Note: If you've gone through steps 1-6 and realize you need to make another change before your previous changes have been approved, it won't be a problem. You won't lose your other changes. However, instead of having the option to click on "New Draft" to go into edit mode, the text will read "Edit Draft". You can click on "Edit Draft" to go in and make your changes.