If you are charged sales tax and have contacted the vendor for a credit, please put a note on the invoice that you have already contacted the vendor for a credit so we know that and we don’t email you about it.
Certify in the 7-day period to avoid your card being shut off until you do certify and the paperwork is sent to us.
If you know you can’t certify in the requested time period, please send us an email.
If in doubt about a purchase, please call our office before you make the purchase to avoid having to have the charge reimbursed with non-state funds.
If your purchase may look questionable to us (i.e. balloons for table display, food for a student program) send us a flyer and a brief statement indicating what it is for. We have to be able to justify the purchase if it is audited by OSC.
Toner is no longer allowed to be purchased on your pcard.All toner will be ordered by the Purchasing & Payables Office via the new purchase requisition form.
Shop for best pricing on all purchases. S&B is the SUNY wide contracted vendor for office supplies. If you find it cheaper at another reliable vendor, you may use however S&B should be your first place you look. It helps the college meet their MWBE requirements.
Never accept and terms and conditions online by clicking on the box to accept them for software or other purchases. Contact our office for further instruction.
All services should be purchased on a purchase requisition rather than the pcard.
Print your statement from the Citibank site and send with your backup along with the signed Procurement Log by yourself and your supervisor.
Sign into Citibank every couple of weeks to ensure your card has not been compromised and you don’t have fraudulent charges on it. If you do call Citibank (800-248-4553) ASAP and also let our office know.
