June 24, 2020
As I shared with campus yesterday, SUNY Potsdam is required to adhere to the New York State Reopening Office-Based Guidelines for Employers and Employees. These mandatory guidelines have been established to reduce the spread of COVID-19 and create the safest working environment possible.
As a result, effective immediately, all employees physically reporting to campus must complete a health-screening questionnaire daily. Employees will be required to answer yes or no to four questions and may access the screening tool here. Although the online screening tool is the preferred method, the College understands not every employee may have access. For employees that do not have access to the online screening tool, please contact Human Resources at firstname.lastname@example.org or (315) 267-2086 for an alternate option. Employees that do not have a thermometer may contact Student Health Services at email@example.com or (315) 267-2377.
You are being sent this email because you have been deemed essential to the College’s pandemic response, and are among those employees who can currently report to campus. Employees who are physically reporting to work must complete the screening tool at least 60 minutes prior to reporting to campus for the start of their workday. Employees who are currently in their period of no obligation and/or not in work status do not need to complete the screening tool until the period of no obligation ends and/or they are back in work status. If an employee is in their period of no obligation and are choosing to come to campus to complete work, they must complete the screening tool. If you have questions regarding your status, please contact Human Resources.
If an employee answers no to all four questions, an email will be sent to the supervisor they selected and the employee is approved to report to work. If an employee answers yes to any of the four questions, an email will be sent to the supervisor they selected and to Human Resources. Responses to the individual questions will not be seen by your supervisor.
Employees who physically report to work who answer yes to any of the questions are directed not report to work on campus. For employees whose position allows them to effectively work from home, you may be considered for a short term telecommuting plan. All telecommuting plans must be approved by your Supervisor, President’s Council designee and Human Resources. Otherwise, employees will be required to follow regular time and attendance procedures.
Thank you for your cooperation in this important public health measure.
Director of Human Resources