The Student Accounts Office issues three types of bills—semester bills, monthly bills and special bills.
- Semester bills are issued 4-6 weeks prior to the semester. An e-mail is sent to the student’s Potsdam e-mail account notifying them when bills are available in their BearPAWS account. Students who have fulfilled all their obligations, such as filing the FAFSA, accepting an aid package, completing required loan processes, etc., will receive a bill reflecting their financial aid.
When students make changes to their account (such as waivers, meal plan/Bear Express and registration changes) after the first semester bill notification is sent, they must view their updated bill in BearPAWS to verify the revised charges. It is important to make payment immediately for balances due to avoid holds and late fees. We encourage students and their guests to check their BearPAWS billing statement weekly throughout the semester to ensure all balances are paid in full.
Please note we are unable to discuss specific account information to non-students without prior written permission from the student (done by completing a FERPA authorization form) even if they have given you guest access to BearPAWS. Please ensure such permission has been granted before requesting specific account information.
The semester bill is due approximately 2 weeks before the start of the semester. Students who do not pay their charges on time will be assessed a late fee and their account will be placed on hold. The hold will prevent the student from accessing the room selection program, registering for the upcoming semester, receiving semester grades, receiving official transcripts, and receiving their diploma.
- Monthly Past Due Balance Bills are issued on or about the 15th of every month. All students with an overdue balance will receive notification of their bill by e-mail to their Potsdam e-mail account. These bills reflect all changes (charges and payments) to a student's account since the last bill notification. Monthly Past Due Bills include any past due balance for all previous terms as well as the current term, and are assessed a late fee based on the following scale:
- $30 balance up to $999.99
- $40 $1,000 – $1,999.99
- $50 over $1,999.99
- Special bills are issued to students who incur a balance as the result of reductions to previously received financial aid or additional charges for returned checks. These bills are due upon receipt.