SUNY Potsdam

Announcements

• When the accounting systems become available to us again during the week of 4/16, we will no longer be able to request that travel or other reimbursement checks be sent here to the campus - they will either be direct deposited or mailed. The SFS will communicate with the state payroll system and use that information when we issue a travel/reimbursement as follows:
  
  
  • Employees that receive part or all of their pay in a check will continue to receive a check for their travel/expense reimbursements. However, that check will be mailed to the same address as the one that appears on the employee’s paycheck. There is no option to have travel reimbursements sent to a different address.
  • Employees that have their full paycheck direct deposited to one bank account will have their travel/expense reimbursements deposited to that same account. 
  • Employees that have their direct deposit split across more than one account will have their travel/ expense reimbursements deposited into the account where the balance of their pay goes. For example, if you have $300 per paycheck direct deposited to Bank A and the balance to Bank B, your travel/expense reimbursement will go to Bank B. If you are unsure how your direct deposit is set up in regard to multiple deposits or if you wish to make changes to your direct deposit account, contact the payroll office.
  • Employees will not receive any notification that a direct deposit has occurred, they would be aware that a reimbursement will be coming and the amount when they submit their Travel Voucher. 
  • Employee reimbursements for travel/expenses will be paid on an ongoing basis and are not impacted by the payroll schedule; employees will be reimbursed as reimbursement vouchers are processed.
    
• After several "false starts", it appears that the State of New York is now ready to roll out the new Statewide Financial System (SFS) to all State agencies.  The SFS will be the State's first fully integrated "end-to-end" financial system, providing near real-time data between State agencies, SUNY, CUNY, the Legislature, the Division of Budget and the Office of the State Comptroller.
  
  Once in place, the impact of this new system on SUNY Potsdam should be mostly transparent to the campus at large.  However, the conversion to the SFS will require planning and preparation by all, as the systems used for purchasing and payments (including travel reimbursements and advances) will be unavailable to the campus before and during the transition period.
  
  Please refer to the guide (PDF) for more details, and note that the implementation calendar is subject to change based on factors beyond our control.  We will share any new information with the campus as it becomes available.
  
• Travel by Privately Owned Vehicle
  
• Choose to Reuse
  Purchasing and Payables is offering a new site where you can post any unwanted office supplies that your department may not want anymore that may interest another department and vice versa. (more)