Schedule Template Guidelines

Schedule Template Guidelines mandated by the Provost Office ~ approved August 16, 1999.

Departments will spread courses across the template in the interest of     minimizing space conflicts and increasing course accessibility to     students. The majority of our courses have in the past been confined to     the 9 a.m. to 3 p.m. time period. This creates scheduling and space     conflicts, limits students' course selection, and makes course selection     difficult for non-traditional or working students.  

Review the Course Time Scheduling Template by clicking here.

Three credit-hour courses    will be scheduled within the existing template. Typically courses will be   scheduled MWF for three 50 minute blocks OR TUTH for two 75 minute blocks.   Courses may also be schedule MW or WF or MF for two 75 minute blocks, but to   avoid prime-time scheduling conflicts, will start at 8 a.m. or at 2 p.m. or   later.

Four credit-hour courses   will meet for 200 minutes at least two days a week in one of the following   configurations:

  1. MW (or WF or MF) starting at the same time for two 100 minute blocks. To     avoid prime-time scheduling conflicts, these courses will start either at     8 a.m. or at 2 p.m. or later. For example, a course might meet MW     2:00-3:40.  

  2. MWF starting the same time for one 100 minute block and two 50 minute     blocks. To avoid prime-time schedule conflicts these courses will start     either at 8 a.m. or at 2 p.m. or later. For example, a course might meet     Monday 2:00-3:40 and Wednesday and Friday 2:00-2:50.  

  3. TUTH starting at the same time for two 100 minute blocks. To avoid     prime-time scheduling conflicts, these courses will start either at 8 a.m.     or 9 a.m. or at 2:00 p.m. or later. For example, a course might meet TUTH     4:00-5:40.  

  4. Four days of the week starting at the same time for four 50 minute blocks.     These types of courses will start only at 8, 10, 11, 1, 2, or 4 to     minimize scheduling conflicts. For example, a course might meet MTUWF     11:00-11:50.  

Room Availability

While the existing number of four-credit hour courses are not likely to   create space problems if courses are spread across the template, some   faculty may be asked to offer their courses in rooms other than their first   choice. Departments are asked to be flexible in this regard. 


Revised Scheduling Template Guidelines by the Provost Office - September 1, 2011

 

Last year's Template Task Force presented a series of recommendations to me last May.The President's Council and Academic Affairs Committee have discussed them and agreed that we should begin implementing most of them in the planning of the Spring 2012 schedule.Specifically, we will adopt the following

I. Keep the basic template as it is, beginning at 8 am, with the existing rules for 4 credit courses and 2 day per week courses intact.

 

II. Institute a guideline that at least 20% of the courses offered by a School or a Department must be outside of Prime Time, defined as beginning before 9:00 am or at 3:00 pm or later, or taught as a weekend course.

 

III. Institute a guideline that at least 10% of the courses offered by a School or a Department must include a Friday meeting.

 

IV. Institute a guideline that each Department should review the number of courses offered in each time slot in order to spread them more evenly across the template; in particular, overloading at MWF at 10:00 am, TuTh 11:00-12:15, MW 2:00 (to any end time), or TuTh 2:00 (to any end time) should be avoided.Individual Instructors should be advised that these times should be avoided if they expect to teach in a Projector/Smart classroom or wish to be assigned a particular classroom.

V. The scheduling of large classrooms should be monitored by the deans to avoid scheduling multiple large classes at the same time.

 

VI. The Dean's Offices will be responsible for enforcing these guidelines, as well as for assisting chairs with understanding and implement them.We suggest that CTS be requested to write a report that can be used regularly to identify the percentages of non-prime time and Friday classes.

 

To implement these recommendations, the following will be done:

1.Regarding section V, chairs will submit a list of times of large sections before the first iteration of the schedule so that adjustments can be made to eliminate conflicts.

2.CTS will create a report that will be run after the first iteration of the schedule is submitted to the Registrar's office.Deans will review it immediately and ask chairs to make adjustments if necessary.

3.After the first iteration of the schedule is complete, the Registrar's office will prepare a list of times that computer presentation classrooms are available and send it to chairs and deans to encourage full utilization of those rooms throughout the day.

4.Recommendation VII, which concerns the Governance Hour, will be referred to the Faculty Senate for consideration in the fall of 2012.

 

APPENDIX

 

Template Taskforce Proposals Summary: 5/13/11

I. Keep the basic template as it is, beginning at 8 am, with the existing rules for 4 credit courses and 2 day per week courses intact.

II. Institute a guideline that at least 20% of the courses offered by a School or a Department must be outside of Prime Time, defined as beginning before 9:00 am or at 3:00 pm or later, or taught as a weekend course.

III. Institute a guideline that at least 10% of the courses offered by a School or a Department must include a Friday meeting.

IV. Institute a guideline that each Department should review the number of courses offered in each time slot in order to spread them more evenly across the template; in particular, overloading at MWF at 10:00 am, TuTh 11:00-12:15, MW 2:00-3:15 or later, or TuTh 2:00-3:15 or later should be avoided.Individual Instructors should be advised that these times should be avoided if they expect to teach in a Projector/Smart classroom or wish to be assigned a particular classroom.

V. The scheduling of large classrooms should be monitored by the deans to avoid scheduling multiple large classes at the same time.

VI. The Dean's Offices will be responsible for enforcing these guidelines, as well as for assisting chairs with understanding and implement them.We suggest that CTS be requested to write a report that can be used regularly to identify the percentages of non-prime time and Friday classes.

VII. We suggest that the Governance Hour be changed to 3:00 on Fridays to open up the Tu/Th after 3:00 time slot for spreading classes across the template.