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Potsdam Prepared: Spring 2022 Updates

Jaggaer

Jaggaer is our new primary shopping environment and electronic requisitioning, payment and receiving system. It provides a completely electronic and paperless workflow for purchase requisitions, purchase orders, receiving and payment vouchers, and improves efficiency by allowing state and Research Foundation orders to be processed, and campus departments to access all documents, within a single system.

Jaggaer is an online requisition/purchasing tool.  When users shop, items are routed through various stages: From shopping through to any necessary approvals, the purchase order being sent to the supplier, the commodities being received and then the account being payable to the supplier.

Research Foundation is anticipated to begin using Jaggaer in summer 2022.

Benefits of eProcurement

  • Savings with lower pricing, ability to leverage combined spending and increased vendor relationships.
  • Efficiencies by reducing manual communication, reducing reliance on paper and utilizing staff for more strategic activities.
  • Compliance by tracking spending to contracts, use of approved sourcing and adherence to procurement law and policies.

Jaggaer Implementation Plan

Phase Departments Anticipated Date
Beta Testing Facilities 10/2021
Implementation Round A Academic Affairs 12/2021
Implementation Round B Enrollment Management, Student Services, Institutional Advancement, President's Office, CTS 1/2022
Research Foundation Research Foundation 6/2022

 

With the transition to Jaggaer as our primary procurement system, the use of procurement cards will remain restricted.

Training

Jaggaer Best Practice Videos

The best practice training videos below are available in Sharepoint for those with a Campus Computer Account (CCA).

Helpful Documents

The PDF documents below are available in Sharepoint for those with a Campus Computer Account (CCA).