Jaggaer is our new primary shopping environment and electronic requisitioning, payment and receiving system. It provides a completely electronic and paperless workflow for purchase requisitions, purchase orders, receiving and payment vouchers, and improves efficiency by allowing state and Research Foundation orders to be processed, and campus departments to access all documents, within a single system.
Jaggaer is an online requisition/purchasing tool. When users shop, items are routed through various stages: From shopping through to any necessary approvals, the purchase order being sent to the supplier, the commodities being received and then the account being payable to the supplier.
Research Foundation is anticipated to begin using Jaggaer in June 2023.
Benefits of eProcurement
- Savings with lower pricing, ability to leverage combined spending and increased vendor relationships.
- Efficiencies by reducing manual communication, reducing reliance on paper and utilizing staff for more strategic activities.
- Compliance by tracking spending to contracts, use of approved sourcing and adherence to procurement law and policies.
Jaggaer Implementation Plan
|Implementation Round A||Academic Affairs||12/2021|
|Implementation Round B||Enrollment Management, Student Services, Institutional Advancement, President's Office, CTS||1/2022|
|Research Foundation||Research Foundation||6/2023|
With the transition to Jaggaer as our primary procurement system, the use of procurement cards will remain restricted.
Upcoming Training Opportunities
Join us for two upcoming in-person trainings regarding purchasing rules and regulations and travel guidelines for state business.
For meeting and additional information, contact Regional Procurement Services at (518) 564-3606 or email Sara Munson at firstname.lastname@example.org.
|Making Purchases: Purchasing 101||Friday, November 18, 2022||1–2 p.m.|
|Travel 101||Friday., November 18, 2022||2–3 p.m.|
In-person training providing overview and introduction to the e-procurement system, Jaggaer. Contact Regional Procurement Services for additional meeting information.
|Basic User Training Session||Fri., September 23, 2022||9 a.m.– Noon|
|State Account Approver Training||Fri.., September 23, 2022||1–2 p.m.|
Additional Jaggaer Training
We will be holding continued training opportunities for Jaggaer users throughout Fall 2022.
To receive the open Zoom session link, please email Sara Munson at email@example.com.
|Best Practices: Search Orders||Wed., November 2, 2022||9 - 10 a.m.|
|Best Practices: Receivers (Cost, Quantity, and Partial)||Wed., November 9, 2022||9 - 10 a.m.|
|Best Practices: Funds Check||Wed., November 16, 2022||9 - 10 a.m.|
|Best Practices: Finding What You Need||Wed., November 30, 2022||9 - 10 a.m.|
|Best Practices: Jaggaer Tips & Tricks||Wed., December 7, 2022||9 - 10 a.m.|
Jaggaer Best Practice Videos
The best practice training videos below are available in Sharepoint for those with a Campus Computer Account (CCA).
- Standing Orders
- Search Order Screen
- Non-Encumbered vs. Non-Catalog Payment
- New Supplier
- Comment & Communication
- Fiscal Year End/Fiscal Year Start Procedures
The PDF documents below are available in Sharepoint for those with a Campus Computer Account (CCA).