Bear Essentials is our primary shopping environment and electronic requisitioning, payment and receiving system. It provides a completely electronic and paperless workflow for purchase requisitions, purchase orders, receiving and payment vouchers, and improves efficiency by allowing orders to be processed, and campus departments to access all documents, within a single system.
When users shop, items are routed through various stages: shopping, necessary approvals, purchase order being sent to the supplier, commodities being received and then payment is made to the supplier.
Helpful Information
The documents below are available in Adobe PDF format in Sharepoint for employees with a Campus Computer Account (CCA).
- Types of Orders (PDF)
- Changing the Default Fiscal Year (PDF)
- Creating a Receiver (PDF)
- Standing Orders (PDF)
Forms
The documents below are available in Adobe PDF format.
- Tax exempt form (PDF) - If this tax exempt certificate is not acceptable from a vendor, please call our office at (315) 267-2140 for assistance.
- Substitute form W-9 (external link) - For vendors
- Form W-8BEN (external link)