SUNY Potsdam is responsible for the initial vendor registration.
Once registered, it is the vendor's responsibility to ensure the information in the New York State Vendor Management Unit (VMU) file (addresses and contacts) is accurate and changes are updated in a timely manner.
The State of New York submits Vendor Name and TIN information to the IRS to validate that the Vendor information matches the IRS information.
- Vendor Management Unit (VMU) - State Vendors
- Vendor Guide to VMU - File Your Vendor Responsibility Questionnaire
Procedural Information
The documents below are available in Adobe PDF format.
New York State requires that prevailing wage rates (as published by the NYS Department of Labor) be paid for any work performed of a "building trades" nature, unless that work is performed by a graded civil service position titled employee. Building trades cover a wide variety of skilled and semi-skilled specialties, including but not limited to, communications worker, carpenter, welder, sheet metal worker, machinist, painter, glazier, mason-bricklayer, plumber, etc. While virtually all construction project work fall under "trades," even work which does not alter or add to the physical structures, such as painting, must comply. It is for this reason that all contracted services must be carefully reviewed, given pre-approval, and executed via a purchase order or contract issuance by the Director of Procurement with no prior commitment made to the vendor.