Instagram Combined Shape quotation Created with Sketch. 69

BearPAWS Update

A new look and feel is coming to BearPAWS (Self-Service Banner)

Throughout the fall 2025 semester, we will be rolling out a new user interface due to the current version of BearPAWS no longer being supported. 

FAQS

Support for our current version is being terminated at the end of the 2025 calendar year. Also, the new version has improved accessibility and mitigates security risks.

Faculty, staff, students and those with guest access who currently use BearPAWS in their respective areas will be affected by this upgrade. 

No. The current user interface will no longer be available.

The new version has a modernized user interface with improved navigation and accessibility. While the pages look and feel are different, they contain all the same, and more, functionalities that you are already familiar with in BearPAWS. Go online for additional information on how preferred name, gender identity, and chosen pronouns will be displayed in the BearPAWS 9.

Should you need specific training on any BearPAWS functionality, please contact the registrar (registrar@potsdam.edu) who will coordinate with your office to ensure that your needs are met.

Yes, you will use the same username and password – your CCA.

No. Your security will be the same.

Any browser will work.

  • You’ll see a new landing page with quick links for easy access to frequently used pages
  • There is a new Advising Student Profile which consolidates academic information accessible to advisors and students, allowing for truly personalized advice that helps students make better academic decisions.
  • There is a mobile-friendly design to make registration easier than ever for students
  • Students can select their pronouns and gender identity.  See here for additional information: potsdam.edu/updateinfo

BearPAWS 9 will display their faculty/staff email, not the student email. However, If a faculty/staff member leaves Potsdam and was a former student, their student email address will display throughout BearPAWS 9. These email displays are not able to be customized in BearPAWS 9.

Helpful Hints

  1. Log in to BearPAWS
  2. On the Faculty Services tab, select “Final Grades”
  3. On the “Faculty Grade Entry- Final Grades" page, all past and current classes will be listed.
    • Use the search bar on the right side of the screen to find your current classes by either: o CRN, or
    • Semester and Year (e.g., Summer 2025 or 202507). 

When searching by CRN: 

  1. Enter the CRN in the search bar; the class roster will appear automatically.
  2. After entering grades for that course, enter the next CRN to load another course. 

When searching by Semester and Year:

  1. Enter the Semester and Year (e.g., Summer 2025 or 202507) in the search bar, a list of your courses will appear under “My Courses.”
     
  2. Click on a course to display the “Enter Grades” roster below the course list.
     
  3. To hide the “My Courses” panel, click the upward-facing triangle between the two sections. To reopen it, click the circle icon to reset the screen.
     
  4. After submitting grades for one course, simply select the next course from the “My Courses” list.
     
  5. On your “Enter Grades” roster, use the drop-down menu to the right of each student's name to assign a grade.
     
  6. Submit a grade for each student - check to make sure no student is left with "Blank" as their grade. If a student has earned a grade of 0.0, a last date of attendance will need to be entered. If you do not enter a last date of attendance for those students, none of your grades will be saved. 
     
  7. Click on the "Save" button at the bottom of the roster to save your grade(s). A message will pop-up in the upper right corner, letting you know that the save was successful, and the grades were submitted. Please also note, you can continue to input and change your submitted grades up until the Final Grades deadline. If there is no option for a grade for a specific student, please contact registrar@potsdam.edu and we will investigate the issue.
     
  8. Submit grades for every roster for which you are the primary instructor, including all Tutorials and Internships.
     
  9. Be sure to log off of your BearPAWS account by clicking the "EXIT" button to prevent unauthorized access to confidential information. 

View Illustrated Instructions (PDF)

Grading Policies

Visit our Academic Catalog for policies related to the College grading system:

The BearPAWS links “Summary Class list” and “Detail Class list” now exist under 1 new page called Class list. 

  1. Navigate to Faculty Services and click on Class List
  2. Select the term: Use the dropdown menu to choose the desired term.
  3. Locate your course: Find the specific course for which you want to view the roster. You can click anywhere in the specific course row, except on the course title, to see the roster. You may also be able to filter by CRN or use the search feature to find your course.
  4. If you select course title, you’ll see information about the course, but not your roster.
  5. View the roster: The class roster will display student information for that course

View Illustrated Instructions (PDF)

Features
  • You can email one or more members of the class by checking the box to the left of the student name and clicking the envelope on the right side of the page. If you click the box in the header, all student names will be selected. Note: the email addresses will populate in the "To" field, so do not share confidential information in this manner.
     
  • You can change the view of your roster by clicking on the arrow down on the right side of the page and toggle between "Summary View" and "Detail View"
     
  • If you click on a student's name, you will be brought to the Advising Student Profile where you will see detailed information regarding the student
     
  • You can sort the class roster by clicking on any of the headings such as student name, ID, level, etc
     
  • At the top of the Class list page you will see options to export or print your roster.
  • Under Faculty Services, click on Advising Student Profile. Search by student ID, name, or email, or click View My Advisee Listing to see all advisees.
     
  • When landing on your Advisee Listing page, filter on "Student Status" (top right) equals "Active student" to see your current term listing.  Note: Selecting "Active Student" replaces the "Term Selection" requirement from the current BearPAWS Advisee page.
     
  • From there, you can see your advisees, their majors, academic standing, student type and more.  
     
  • You can email all your advisees directly from this page by selecting the envelop that reads, "email all". This will pop up your Outlook email and will place student email addresses in the bcc line.
     
  • If you click on the student's name, you'll be taken to the student's profile where you can see their schedule, major, grades, holds and more.
     
  • You can navigate to BearDeN from the Advising student via the left nav. 

View Illustrated Instructions (PDF)

Important Note: The current Advisee Page in BearPAWS will be sunsetting in December.

Looking for the information that use to appear on this custom page? Check out the details below.

Where to find:
Advisee Listing / Student Name

New Advising Student Profile page. Search by student ID, name, or email, or click View My Advisee Listing to see all advisees.

Credits Registered

Click the student’s name → credits appear on the right side of their profile.

Advising Holds
  • On the Advising Listing landing page
  • Click student’s name → upper-right profile area (remove holds here if you are the primary advisor).
Email Address

Email all advisees directly from the Advising Listing landing page.

Degree

Click the student’s name → curriculum info shown in a right-side block.

Major
  • View majors on the Advising Listing landing page
  • Click student’s name for detailed curriculum info.
Class (Year)

Click the student’s name → see under General Information.

Advisor Type

Visible for all students on the Advising Listing landing page.

Early Alert (EA)

Functionality replaced by Starfish.

Academic Standing

Visible for all students on the Advising Listing landing page.

Will be live on Monday, October 27, 2024
  1. Log into BearPAWS.
  2. On the Faculty Services tab, select "Faculty Detail Schedule".
  3. Select the term: Use the dropdown menu to choose the desired term and course.
  4. View course details: Your class details will be displayed, including the course meeting pattern, location, enrollment counts, and more

View Illustrated Instructions (PDF)

Features
  • You can click on the course subject, number, section and CRN link to display catalog information including the course description and course attributes
  • Use the arrows on the right side of the page to collapse and expand fields for easier viewing
  • In the top portion, click on "Classlist" under "Roster" to view your roster