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Class Rosters

Class Rosters (For Faculty)

View and print your class rosters through the "Class List/Excel Roster Download" screen on BearPAWS.
  • customize roster information
  • print rosters in a compact format
  • view and print one or more of your semester courses
  • download your class lists into an Excel spreadsheet for grading

HELPFUL HINTS:

  • We recommend that PC users use Internet Explorer and MAC users use Safari as your web browser when accessing BearPAWS.
  • You can also use the "Summary Class List" screen to access your rosters; this screen shows the additional information of the course's enrollment cap and each student's degree and first major, as well as a link to each student's semester schedule.
  • Please check your class roster often, especially during the early weeks of each semester, to check if students have dropped, withdrawn or failed to officially register for the class.
  • Note: the Class List/Excel Roster download report shows the final grade of the student (including changes, S/U, etc.) not what was originally reported by the faculty member. The "Summary Class List" shows the grades as originally reported at the grades submission date.

INSTRUCTIONS:

    1. Log in to BearPAWS. Enter your user ID (your social security number or Potsdam ID "P-number") and your PIN. If you are a new instructor, contact the Registrar's Office at 267-2154 to get your PIN. If you have forgotten your PIN, click on the "Forgot PIN" button to access your PIN question.
    2. Under "Main Menu" click on "Faculty and Advisors".
    3. Under "Faculty Services" click on "Potsdam Class Roster/Excel Download".
    4. Under "Select Term" choose and submit the term appropriate for the course. You also can print rosters with or without grades for courses you taught in past semesters.
    5. The "Class List/Excel Roster Download" screen will be displayed.
        • The first block allows you to submit a different term.
        • The second block allows you to select the format for the roster either to "View/Print from browser" or as a "Microsoft Excel File". To print a roster or to check enrollment for a course, choose the first option. To set up an Excel spreadsheet for grading purposes choose the Excel File option.
        • The third block allows you to choose the options you wish to include on the roster(s).
        • The fourth block allows you to choose the courses you are teaching/have taught in the chosen term.
        • Click the boxes for the courses whose rosters you wish to view or print then click on the "Begin Download" button. You will see the roster(s) of the course(s) you have chosen. To print these rosters, use your internet browser's print function. Each roster will print on a separate page.
      To view/print additional rosters or return to the menu, click your internet browser's "Back" button to return to the roster screen.
    6. Be sure to log off of your BearPAWS account by clicking the "EXIT" button to prevent unauthorized access to confidential information.

    Class Rosters (For Secretaries)

    View and print class rosters through the "Class List/Excel Roster Download" screen on BearPAWS . HELPFUL HINTS:
    • We recommend that you use Internet Explorer as your web browser when accessing BearPAWS. If you use another browser and experience difficulties on BearPAWS, please try using Internet Explorer instead.
    • Faculty are encouraged to check their class rosters often, especially during the early weeks of each semester, to check if students have dropped, withdrawn or failed to officially register for the class.
    • Note: this report shows the current grade of the student (including changes, S/U, etc.) not what was originally reported by the faculty member.
    INSTRUCTIONS:

      1. Log in to BearPAWS. Enter your user ID (your social security number or Potsdam ID "P-number") and your PIN, which initially is set to the last six digits of your P-number.
      2. Under "Main Menu" click on "Administrator and Staff Reports".
      3. Click on "Potsdam Class Roster/Excel Download".
      4. The "Class List/Excel Roster Download" screen will be displayed.

        • The first block allows you to submit a different term.
        • The second block allows you to select the format for the roster either to "View/Print from browser" or as a "Microsoft Excel File". To print rosters for faculty or to check enrollment for a course, choose the first option. The Excel File options allows faculty to set up an Excel spreadsheet for grading purposes.
        • The third block allows you to choose the options you wish to include on the roster(s).
        • The fourth block displays a row of 10 empty boxes into which you can type the five-digit CRN's of the courses you want rosters for. Regular teaching faculty instead will see check boxes for each of the courses they are teaching/have taught in the chosen term. Department Chairs and Deans will see both the check boxes for their own courses and the 10 empty boxes to enter the CRN's of their choice.
      5. Enter the CRN's for the courses whose rosters you wish to view or print then click on the "Begin Download" button. You will see the rosters of the course(s) you have chosen. To print these rosters, use your internet browser's print function. Each roster will print on a separate page.
      6. To view/print additional rosters or return to the menu, click your internet browser's "Back" button to return to the roster screen.
      7. Be sure to log off of your BearPAWS account by clicking the "EXIT" button to prevent unauthorized access to confidential information.