Proper Disposal of Assets
When a department has determined they have equipment, other than computers, that no longer meets their needs, they make a request to their Department Equipment Coordinator via a Property Transfer/Surplus Form (PDF) . The Department Equipment Coordinator will then process a work order to have the item(s) moved to the surplus storage area. The Department Equipment Coordinator will send the Property Transfer/Surplus form to the Property Control Coordinator so accurate asset record keeping is maintained.
Computers and computer related equipment that no longer meet the needs of the department shall be sent to Computing & Technology Services/Helpdesk for further action.
Trade-ins: Whenever possible, old or unused equipment should be traded in when new equipment is purchased. The purchase requisition for the new equipment references the trade-in and includes the asset decal number, item description, manufacturer, model number and serial number. The Department Equipment Coordinator will remove the asset/property tag from equipment being traded in. Written notification of any asset trade-in is approved and signed by the Department Chair and/or appropriate level of management and forwarded to the Property Control Coordinator.
Under no circumstances shall property be disposed of, loaned, donated, traded in or removed without proper authorization from the Property Control Coordinator.
Please note: Property containing hazardous materials must be disposed of in accordance with federal and state requirements and specific campus policies. Departments needing to dispose of property that includes hazardous materials should contact the Environmental Health, Safety, and Emergency Management Department for more information.