These new procedures are integral to our fiscal well-being as a campus and are required for the spending review team to make the important decisions moving forward.
Effective August 15, 2023
State Travel
A completed Travel Requisition (TR) with justification and all required signatures must be submitted to business-affairs@potsdam.edu.
- Include ALL trip information including items being funded by other means on the TR. This gives the team the full scope of the trip.
- A TR is required from each faculty/staff traveling. Please check one of the boxes at the top of the TR indicating if it’s individual or group travel (group: submit together in the same email, if that’s not possible, then list everyone that is traveling together in the email when submitted.)
- The travel requisition and justification must be submitted 30 days prior to the travel date.
- For more travel information and forms, please visit the Procurement Services Travel website.
Foundation Travel
A completed Travel Requisition with justification and all required signatures must be submitted to Julie at helenbja@potsdam.edu, who will return it to the requestor once approved. The requester must then forward to ereqs@potsdam.edu.
For Foundation purchase and travel procedures, please refer to their website.
After Funded Travel
Submit a Travel Expense Claim Form (Travel Voucher) for reimbursement within 5 days of the end date of your travel to Procurement Services ereqs@potsdam.edu for processing.
*If a travel voucher is received requesting reimbursement for 10% or more than the original estimate, an audit will be completed to determine and mitigate any erroneous charges reported on the travel voucher, which could delay reimbursement.