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Business Affairs

The Office of Business Affairs reports to Brent Parker, Vice President for Business Affairs, and is responsible for the administrative functions of the College including financial management and reporting, internal controls, and campus system security.  Please click the links on the left for our forms and detailed information on policies and procedures.

View Business Affairs Directory

Business Affairs Procedure Updates

Effective August 15, 2023
The Business Affairs Office would like to share the steps required for all purchases and travel requests moving forward. 

The Spending Review Team will review all travel and purchase requests except those being funded through the Foundation, except for contracts* (see Purchasing Procedures webpage for contract info).

These procedures are integral to our fiscal well-being as a campus and are required for the spending review team to make the important decisions moving forward. 

Spending Review Team

  • Kelly Deshaies, Business Affairs
  • Maria Freitas Ladouceur, Computing & Technology Services
  • Shiho Imai, Academic Affairs
  • Erica Kaiser, Enrollment Services
  • Phyllis Charleson, Business Affairs
  • Ruth Policella, Student Affairs
  • Roy Smith, Physical Plant
  1.  Not completing the travel requisition
    1. Each TR should include ALL information about the trip such as account number(s), lodging, entry fees, incidentals, etc., even if funded by means other than State or Foundation
    2. Incorrect math
    3. Missing signature(s) such as Foundation approval
    4. Did not include vehicle cost comparison form
  2. Multiple travelers
    1. Each faculty/staff must complete a separate travel requisition and at least one should include the trip information such as transportation, lodging, list of students going, etc.
  3. Not justified as one of SUNY Potsdam’s strategic priorities:
    1. Financial Stability & Analysis
    2. Enrollment & Retention
    3. Academic Programs & Planning
    4. Connecting with the Community
    5. Diversity, Equity, Inclusion & Belonging
  4. Generic/blanket or inadequate justifications and descriptions
    1. This is the traveler’s opportunity to express the need for the trip to occur and how it will benefit SUNY Potsdam. Each justification should be tailored to the specific trip the travel requisitions is for. Data and statistics should be included whenever possible.
  5. Purchasing in Jaggaer did not include enough information on what an item is or what it is used for.
    1. Purchasing in Jaggaer did not include proper attachments.