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Potsdam Prepared: Fall 2021 Updates

Reporting Options

Victims/survivors/reporting individuals have the right to make a report to University Police, local law enforcement, and/or the State Police or choose not to report; to report the incident to the College; to be protected by the College from retaliation for reporting an incident; and to receive assistance and resources from the College.

SUNY’s policy is that response to sexual violence and related crimes is driven by the victim/survivor. What that means is that in line with Federal and New York State law, while the College encourages you to use all of the response, support, and reporting (including criminal reporting) resources offered, the choice of what resources to use and when is for the victim/survivor.

In accordance with the Students’ Bill of Rights, victims/survivors/reporting individuals shall have the right to pursue more than one of the options below at the same time or to choose not to participate in any of the options below:

  1. To disclose confidentially the incident to confidential college officials, who by law may maintain confidentiality and can assist in obtaining services (more information on confidential reporting is available in the Confidential Disclosure Options:
  2. To disclose confidentially the incident and obtain services from New York State, New York City, or county hotlines:
  3. Additional disclosure and assistance options are catalogued by the Office for the Prevention of Domestic Violence  and presented in several languages, you may also call 1-800-942-6906. Assistance can also be obtained through:

These hotlines are for crisis intervention, resources, and referrals, and are not reporting mechanisms, meaning that disclosure on a call to a hotline does not provide any information to the campus. Reporting individuals are encouraged to additionally contact a campus confidential or private resource so that the campus can take appropriate action in these cases.

  1. To disclose the incident to the following college officials who can offer privacy and can provide information about remedies, accommodations, evidence preservation, and how to obtain resources:
    • Division of Diversity, Equity, and Inclusion, (315) 267-2184
    • University Police, VanHousen S181, (315) 267-2222
    • All Faculty and Librarians
    • Professional Employees in academic advising, career services, continuing education, financial aid, instructional support, athletics, residence life (including resident assistants), and student activities/affairs

These officials will also provide the information contained in the Students’ Bill of Rights, including the right to choose when and where to report, to be protected by the institution from retaliation, and to receive assistance and resources from the institution. These college officials will disclose that they are private and not confidential resources, and they may still be required by law and college policy to inform one or more college officials about the incident, including but not limited to the Title IX Coordinator. They will notify reporting individuals that the criminal justice process uses different standards of proof and evidence than internal procedures, and questions about the penal law or the criminal process should be directed to law enforcement or the district attorney.

  1. To file a criminal complaint with University Police and/or with local law enforcement and/or state police:
    • University Police, VanHousen S181, (315) 267-2222
    • Potsdam Village Police, 38 Main Street, Potsdam, (315) 265-2121
    • St. Lawrence County Sheriff’s Department, 48 Court Street, Canton, (315) 379-2222
    • New York State Police, Public Safety Building, 49 ½ Court Street, Canton, (315) 379-0012
    • New York State Police, Campus Sexual Assault Unit 24-Hr. Hotline, (844) 845-7269
       
  2. To receive assistance in initiating legal proceedings in family or civil court:
  3. To file a report of sexual discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and/or stalking, and/or for information and assistance:

Reports will be investigated in accordance with the SUNY Discrimination and Sexual Harassment Complaint Procedure, and the victim/survivor/reporting individual’s identity shall remain private at all times if they wish to maintain privacy. If they wish to keep their identity anonymous, they may call the Title IX Coordinator anonymously to discuss the situation and available options or contact a confidential resource directly.

  1. When the accused is an employee, the incident may be reported to the Office of Human Resources or may request that one of the above-referenced confidential or private employees assist in reporting to the Office of Human Resources or the New York State Office of Employee Relations. Disciplinary proceedings will be conducted in accordance with applicable collective bargaining agreements. When the accused is an employee of an affiliated entity or vendor of the College, college officials will, at the request of the victim/survivor/reporting individual, assist in reporting to the appropriate office of the vendor or affiliated entity and, if the response of the vendor or affiliated entity is not sufficient, assist in obtaining a persona non grata letter, subject to legal requirements and college policy.
    • Office of Human Resources, Raymond Hall 219, (315) 267-4816
       
  2. A complaint or involvement with the SUNY Potsdam Title IX process can be withdrawn at any time.
     
  3. The College shall ensure that, at a minimum, at the first instance of disclosure by a victim/survivor/reporting individual to a college representative, the following information shall be presented to them: “You have the right to make a report to University Police, local law enforcement, and/or State Police or choose not to report; to report the incident to the College; to be protected by the College from retaliation for reporting an incident; and to receive assistance and resources from the College.”
  • The College will conduct a timely review of all complaints of sexual discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and/or stalking. Absent extenuating circumstances, review and resolution is expected to take place within sixty (60) calendar days from receipt of the complaint. The preliminary review of all complaints, including any necessary interviews to be conducted and any necessary interim measures to be put in place, will usually be completed within ten (10) days of receipt of the complaint. The subsequent, comprehensive review and investigation of the complaint, including interviews with all involved parties and gathering of evidence, is usually completed within 40 days of receipt of the complaint. Results of the complaint, via either a formal hearing or waiver of hearing are typically issued within 50 days of receipt of the complaint. An appeal of the results must be submitted within seven (7) days of receipt of the written result.