To save money and the environment, the school re-uses envelopes for inter-campus mail as often as possible. Cross out the original address with a black marker and write the adressee?s name and location or you can use a label. All off campus mail and mail to students should go in a new envelope.
For a limited time, Central Printing has free manila envelopes available for inter-campus use only. They have the SUNY Potsdam logo printed in black. They cannot be used for mail going off campus.
The mailroom does not have a list of where employees are located. Inter-campus mail requires the addressee?s name, building, and room number on it. Inter-campus mail (including to student?s Barrington Address) does not require the city, state, and zip code.
Sorting Mail
Department mail should be sorted for when the mailroom picks it up. Off-campus mail should be separated and rubberbanded in groups (one group that needs postage, one group that already has postage). On-campus mail should also be rubber banded together.
Mail does not need to be sealed unless it contains sensitive material because the mailroom can seal it for you. Some examples of sensitive materials are college acceptance/declination materials, hiring decisions, and grade information.
If a mailing has over 100 envelopes, it should be sorted by zip code.
