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Restart Plan: Get the details.

What would you like to do in Moodle? Select Moodle FAQ below for help (“self-enroll” to enter Moodle site).

SPECIAL NOTE: Zoom integration with Knowmia


When a user selects the “Cloud recording” option in Zoom, the following happens:

  • The video is recorded to the Zoom Cloud
  • A copy is sent to the user’s Zoom folder in Knowmia
  • Zoom sends an email notification (**IGNORE this email and don’t use the Zoom-Cloud link)
  • Knowmia sends an email notification with a link (check your Clutter folder)

We are trying to eliminate the Zoom notification to avoid confusion.  On October 13, CTS will turn on the feature that will auto-delete a Zoom recording after its been on the Zoom Cloud for 7 days.  Please transfer your pre-integration Zoom Cloud recordings to Knowmia.

  • Download the video from Zoom Cloud
  • (Optional) Download the SRT file (closed captioning)
  • Upload the video to Knowmia
  • Generate auto-captions OR upload the SRT file
  • Share the Knowmia video link in Moodle (using the External Link tool)

Please see Knowmia below for tutorials and resources.  Note: Although OneDrive is a storage option, it currently doesn’t have captioning.  MS Stream has captioning, but Microsoft is transitioning video storage to OneDrive by the end of the year.  The future of MS Stream is unclear.

 

Learn how to use Teams for quick communication and meetings.

Also watch Change System Preferences for Teams on a Mac.

Tech Tools

For Potsdam students, faculty, & staff, this is an annotated list of available apps and programs.  Whenever possible, training information for each tool is organized from the basic features to more advanced.  If you are new to any of these, please begin with the simplest or first option then explore more advanced functionality as you have time. We recommend practicing the tools you’ve selected prior to using them in your class.  Consider partnering with a colleague to run practice sessions.  All links that connect to instructional videos show the duration of the video.

Remember, Potsdam is a Microsoft Office - O365 and Moodle campus.  Given staffing limitations, we can only support core campus platforms/programs; this does not include Google products. 

In addition to the resources found on this site, doing your own web search for training may be beneficial.  There are many additional excellent resources available through sites like Lynda.com, which currently has a 1-month free offer.

We have also created a "How Do I..." webpage to help you find tools to accomplish a specific action or activity (e.g. How do I schedule an online meeting?).  Each section will have a list of “How do I…” questions followed by answers that list the tools you should consider using.

Special Reminder: All faculty/staff are required to maintain their schedule and availability within Outlook (approved by President’s Council).

Acrobat Pro DC

Complete and create PDF documents including forms.

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Although you can create forms using Acrobat Pro DC, our licensing has recently changed and faculty have limited access to Pro.  Consider using other easier to use tools like Microsoft Forms or Moodle Questionnaire/Feedback, if you want students to fill out a form.

Word/Excel: Use the Save As Adobe PDF or Save As option to convert your file to PDF (Print PDF may not work well).

PowerPoint: If you plan to share PowerPoint slides as a PDF, use the Export option to create the PDF (File >Export >Create Handouts >Select Notes below slides >Ok.  Then, turn the Word doc into a PDF).

Tip: You can apply formatting within Notes in PowerPoint (bold, font size, highlighter, bullets, etc.).  Whether or not they display properly in the PowerPoint, they will display in the Word document notes.

Acrobat Reader DC

This product is available to everyone. It allows user to see PDFs and fill out PDF forms.

Anyone can download this free program from the Adobe website (also downloadable through the Managed Software Center on campus issued Macs).

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Adobe Creative Cloud

The Adobe suite of products includes Acrobat Reader, Acrobat DC, InDesign, Photoshop, Illustrator and Premiere Pro. 

New Adobe licensing has significantly limited access to these products.  For this reason, instructors may need to avoid these tools when designing assignments and projects.  On campus, some labs and library computers have software installed, but faculty and staff needing Adobe products on their computer must make a special request for access.  Priority is given to academic programs that require student access to software, however, remote access will need to be coordinated with CTS.

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Audacity (freeware)

Record and edit audio using this free, easy-to-use, multi-track recorder.

Anyone can download this free program from the Audacity website (also downloadable through the Managed Software Center on campus issued Macs).

Class Notebook

Designed to function as an electronic version of a paper notebook for your class (see OneNote below).  It can also act as a massive, multi-page whiteboard.

OneNote is a note-taking tool that is organized into notebooks, tabs, and pages that can contain text, images, audio, video, and links to websites as well as other OneNote pages.  It’s excellent for brainstorming and group work because you can use it online with others, adding content and even drawing on it as if it were a gigantic whiteboard.  The Class Notebook creates a OneNote notebook that contains three sub-notebooks:

Student Notebooks (private notebooks shared between the instructor and each individual student).

Content Library (Course materials – content can only be edited by the instructor).

Collaboration Space (used by the class to share, organize, and collaborate).
 

Note: Whenever possible, create assignments that can be completed using digital tools (otherwise, see How do I have my students upload an image?).

Drawing

You can draw on any OneNote (Class Notebook) page. If you use the OneNote app on a tablet, it’s even easier.  Using the Draw tab tools, you and your students will be able to draw over content including text and images (e.g. drawing over an image of a cell, chemical structure, a music staff, etc.).  This also means you can create worksheets that students can fill out by drawing.  The online O365 version has basic Draw features, while the full program has additional tools.

Music Paper

Use the templates in the CCI shares with Campus folder to create your own music paper.  Download and make changes to the Word doc, Save As a PDF,  Save As a JPEG, Insert JPEG to a PowerPoint or OneNote notebook.

  • Template- Music Paper- 01 (Word)
  • Template- Music Paper- 02 (Word)
  • Sample- Music Paper (01-02) (PowerPoint)

EvaluationKit

An online platform designed to facilitate gathering student opinion of faculty instruction.

EK online surveys replace Scantron course evaluations and contain standard campus-wide survey questions.  At semesters end, surveys are automatically created for your students using Moodle courses and they will be prompted to complete them when they log in to Moodle (email notifications are also sent).  Students will have access to the EK survey a week before the end of the course.  Faculty will be able to add additional questions the week before the survey is activated (optional questions are not required).  Please find training tutorials below and contact cci@potsdam.edu  for additional support.

Important: 
•    If your course ends before the end of the semester, please contact coursesurveys@potsdam.edu to request an EK survey.  The request should be submitted at least two weeks prior to the end of the course.  Please provide the course name, CRN, and the course end-date.
•    If a standard campus-wide EK survey is not needed for your course, please email coursesurveys@potsdam.edu two weeks prior to the end of your course and request that the course be excluded. 
•    Although Moodle courses are automatically created for all campus courses, please contact the CCI if you don’t have a Moodle shell for your course. 

 

To Access Videos:

You MUST do the following to access the EK videos listed below.

  1. Login to Moodle and scroll down to the EvaluationKit block on right.
  2. Select Click here to access your EvaluationKit dashboard.
  3. Select the  Question icon on far right and open Help Center.
  4. Now, you can select a video to view from the links below (watch videos in order listed).

Excel

A spreadsheet application designed to organize data and perform mathematical computations and functions. Spreadsheet data can be sorted/refined and displayed in charts, forms and pivot tables.

Excel is massive, so doing a Google search to find a video for the thing you are trying to do is necessary.  Microsoft does have training videos on the basics and excellent training is possible with Lynda.com (1-month free offer).  In addition, here are a few links to recent videos used by CCI staff.

Note: Whenever possible, create assignments that can be completed using digital tools (otherwise, see How do I have my students upload an image?).

Drawing

Did you know you can draw in Excel?  Using the Draw tab, you and your students will be able to draw over content including text and images (e.g. drawing over charts, structure, tables, etc.).  If you use the Excel app on a tablet, it’s even easier.  This also means you can create worksheets that students can fill out by drawing.  While on a PC, the Draw tab may only be available using the full version (i.e. not the online O365 version).  To add the Draw tab to the ribbon, right-clicking the Home tab, select Customize the Ribbon, check the Draw box in the right window, and OK.  The Draw tab should be visible by default on a mac.

Free (Limited Special Offer)

A list of pay software that is currently free to use.

Adobe Creative Cloud: Adobe is making their products free to students until May 31, 2020. This includes programs like Acrobat Pro DC, Photoshop, and Illustrator. For more information, please see the Access To Adobe Creative Cloud webpage.

JAWS/ ZoomText/Fusion: Freedom Scientific is offering free access to JAWS, ZoomText, and Fusion until June 30, 2020. To learn more, go to the Freedom Scientific website (https://www.freedomscientific.com/).  Training resources are available at  https://www.freedomscientific.com/training/.

Top Hat: Top Hat is offering free access to all SUNY Potsdam students and faculty until the end of the semester.  Top Hat is a student engagement platform that provides tools that tracks attendance, allows for live polling, feature interactive slides, and managing classroom discussions.  For more information, see Top Hat entry below.

Freeware

A list of campus recommended free software.

Note: Also see Free (Limited Special Offer) section for a list of pay software that is currently free to use.

Not all free software is recommended, as we must consider security and privacy issues. Although popular, Google apps, posting to YouTube, and Skype (not the same as Skype for Business) are not recommended as we have campus tools that offer better privacy. Here is a list of recommended free software available to Windows and Mac users.  Each of the platforms listed here has more information provided on this page.

  • Handbrake – A free digital video transcoder, to convert video files into MP4 video files.
  • Audacity – A free, easy-to-use, multi-track audio editor and recorder.
  • OpenShotA free, easy-to-use, video editor (similar to iMovie).
  • Pixabay.com – An image-library website with free-to-use (Creative Commons) images and photos.
  • SoundCloud.com – A music-library website that has free-to-use (Creative Commons) and pay-to-use music.
  • ZoomIt – A screen zoom and annotation tool for PCs.
  • Zoom – A web-conferencing app, Zoom provides standard tools including screen-sharing, whiteboard, mobile app, web app, and meeting recording.

Forms

A simple, lightweight tool that lets users create surveys, quizzes, and polls.

Microsoft Forms has simple branching and skip-logic functionality and can display data in user-friendly charts.  That said, if you’re looking to do a campus-wide survey or IRB survey, you should use Qualtrics instead (see below).  MS Forms can be accessed on our Microsoft Office - O365 website through a web-browser (Firefox, Chrome, Safari, etc.).

Fusion

Provides access to both the Jaws (a screen reader) and ZoomText (a magnifier/reader) programs tailored for low-vision users.

Freedom Scientific is offering free access to JAWS, ZoomText, and Fusion until June 30, 2020. To learn more, go to the Freedom Scientific website (https://www.freedomscientific.com/).  Training resources are available at  https://www.freedomscientific.com/training/.

Handbrake (freeware)

A free digital video transcoder, to convert video files into MP4 video files.

Anyone can download this free program from the Handbrake website (also downloadable through the Managed Software Center on campus issued Macs).

Hypothesis (Pilot)

An online tool that lets individuals and groups annotate anything on the web.

SUNY Potsdam is now piloting Hypothesis, a social annotation tool installed directly into Moodle. Adding Hypothesis to readings in Moodle supports student success by placing active discussion right on top of course readings, enabling students and teachers to add comments and start conversations in the margins of texts. During this pilot, campus users can use Hypothesis within all courses.  The Hypothesis Success Team is happy to answer any question you may have and you can schedule a meeting on their booking site.

Overview

General

Moodle Setup

Illustrator

Create beautiful vector art and illustrations.

More information to follow (see Adobe Creative Cloud above).

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

iMovie (Mac)

A basic editor that can produce videos with backgrounds, transitions, zooming, sound effects and music.

Note: Although videos created in iMovie can be saved in the MP4 format, the version produced may not upload properly to sites like Knowmia for sharing.  You may need to convert the file before uploading.  Scroll down the TechSmith Support page to find and watch the Convert Unsupported Video File video.  Be sure to change the extension to mp4 (sometimes it’s set to m4v).

iMovie- Essentials – 18:09 (located on the CCI Presentation, Video and Design webpage).

InDesign

Design and publish elegant layouts for print and digital.

More information to follow (see Adobe Creative Cloud above).

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Jaws

A screen reader developed for users whose vision loss prevents them from seeing computer screen content or navigating with a mouse.

Freedom Scientific is offering free access to JAWS, ZoomText, or Fusion until June 30, 2020. To learn more, go to the Freedom Scientific website (https://www.freedomscientific.com/).  Training resources are available at  https://www.freedomscientific.com/training/.

Knowmia (formerly Relay)

A video capturing platform that allows you to quickly and easily create and share videos securely. This tool is available to all students, faculty, and staff and seamlessly integrates with Moodle.

To login to Knowmia, go to potsdam.techsmithrelay.com and use your regular campus username and password (CCA).  To access all Knowmia training tutorials, visit the Knowmia Tutorials on the TechSmith website.  SUNY Potsdam Knowmia Policies can be found on the CTS website.

Important: Please be aware that a copy of all Zoom-Cloud recordings is sent to your Knowmia account and these videos are stored in the Zoom folder located in My Library.

Trouble Shooting
Although Knowmia Capture Recorder is a reliable tool, it does require your computer system and browser to be up-to-date.  If you’re having an issue, sometimes clearing your browser cache or using a different browser will fix the issue.  Watch How to Uninstall Knowmia if you need to reinstall the application.  Although the I.T. Service Desk can help you if a computer issue is the problem, you can always request help directly from Knowmia through their TechSmith Support page.

  • Select Contact Us button.
  • Enter your issue in the “Help” box and select Ask You Question button.
  • Review help articles (optional).
  • Select Contact Support button.
  • Select Email option.
  • Select Knowmia and fill in the form (Answer: Knowmia Enterprise).
  • Submit form.

What can you do with Knowmia?

  • Lecture capture – To make lectures available to students for on-demand viewing
  • Screen capture – To narrate over websites, slides, etc. to create tutorials and presentations
  • Closed captioning – To automatically generate closed captioning
  • Assignments – Allowing students to demonstrate learning through video projects
  • Feedback – Using screen capture to provide feedback on papers, assignments, etc.
  • Conversations – Allowing users to provided time-stamped commenting within a video
  • Quizzes – To embed quiz questions within a video

Managed Software Center (Mac)

If you have a campus issued Mac computer or laptop, the  program can provide access to useful programs including some freeware apps.

Look for the Managed Software Center Icon  icon to open the Managed Software Center.  This is also where system updates are run.

Microsoft Office - 0365

Our “Cloud” access to Microsoft Office products.

All faculty, students, and staff have access to a wide array of tools through the O365 cloud-based environment. These tools are generally available on all campus computers, on any computer through a web-browser (Firefox, Safari, Chrome, etc.), and on iOS and Android apps for smartphones and tablets.  More information on O365 programs is listed in alphabetical order throughout this webpage. Note:  Microsoft Flow is not Power Automate.

Tip: Did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Office 365 Apps Overview  – 06:08

Moodle

Our LMS (Learning Management System) that allows instructors to deliver content and instruction to students through a private website.

Among other things, Moodle allows faculty to post lectures, videos, web-links, assignments, discussion forums, quizzes, questionnaires, and grades. Faculty can create individual Moodle courses for each course and/or combine sections into a group course. Training resources are available within the I want to course.  You’ll need to login using your regular username and password (CCA).

Special Reminder: All faculty/staff are required to maintain their schedule and availability within Outlook (approved by President’s Council).

Navigate

Our student advising platform.

Use Navigate to manage your student advising.  Navigate is a communication and organization platform for faculty, advisors, and student service areas.  It helps us create a coordinated care-network for all students by combining technology, research, case management, and predictive analytics to help positively influence degree completion outcomes for students.  In addition, it offers cross-campus referrals and appointment scheduling, centralized reporting, swipe card kiosks, and can be used to display complete student profiles (GPA trend, credit accumulation, etc.), do advanced searching, early alerts, and identify at-risk students for early intervention.

Find training and resources on the Potsdam Navigate page.

OneDrive

Access your work file from anywhere.

Cloud storage that works like a hard drive, except it's on the internet, so you can access it from anywhere.  It also serves as a back-up to all your work files. Although OneDrive files and folders can be shared, OneDrive is essentially your “Personal” file storage. When possible, group storage is best done through Teams and course work files for students is best done through Moodle.

General

OneNote

Designed to function as an electronic version of a paper notebook.  It can also act as a massive, multi-page whiteboard.

OneNote is a note-taking tool that is organized into notebooks, tabs, and pages that can contain text, images, audio, video, and links to websites as well as other OneNote pages.  It’s excellent for brainstorming and group work because you can use it online with others, adding content and even drawing on it as if it were a gigantic whiteboard. **Also, see Class Notebook above.

Note: Whenever possible, create assignments that can be completed using digital tools (otherwise, see How do I have my students upload an image?).

Drawing

You can draw on any OneNote (Class Notebook) page. If you use the OneNote app on a tablet, it’s even easier.  Using the Draw tab tools, you and your students will be able to draw over content including text and images (e.g. drawing over an image of a cell, chemical structure, a music staff, etc.).  This also means you can create worksheets that students can fill out by drawing.  The online O365 version has basic Draw features, while the full program has additional tools.

Music Paper

Use the templates in the CCI shares with Campus folder to create your own music paper.  Download and make changes to the Word doc, Save As a PDF,  Save As a JPEG, Insert JPEG to a PowerPoint or OneNote notebook.

  • Template- Music Paper- 01 (Word)
  • Template- Music Paper- 02 (Word)
  • Sample- Music Paper (01-02) (PowerPoint)

OpenShot (freeware)

A basic editor that can produce videos with backgrounds, transitions, zooming, sound effects, and music.

OpenShot is freeware and works on Windows, Mac, and Linux systems.  Go to www.openshot.org/  to sign up and download your personal copy.

 

Outlook

An email and calendar program.

Outlook can also be used to manage contacts, create task lists, keep notes, and set up alerts and automated actions.  It can also be integrated with Skype for Business or Teams to schedule online meetings.

Tip: Did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Special Reminder: All faculty/staff are required to maintain their schedule and availability within Outlook (approved by President’s Council).

Webpage tutorials and videos are available on the Microsoft Training website.

Paint (Windows 10)

Draw and edit images.

Paint is easy to learn and allows for quick editing of images and simple creation/modification of graphics.

Photos (Windows 10)

Manage photos and edit video.

Photos is not only used for importing and viewing images, it has a basic editor to produce videos.

Photoshop

Edit, transform, and create beautiful beautiful images, graphics and art.

More information to follow (see Adobe Creative Cloud above).

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Pixabay (freeware)

An image-library website with free-to-use (Creative Commons) images and photos.

Planner

A project management tool.

Planner provides a hub for team members to create a plan, organize and assign tasks to different users using due dates, and to check project progress through graphical dashboards. *Although this program is hidden to users, it can be accessed through Teams.

Power Automate

Automate a process using O365 tools like email and Microsoft Forms.

Drawing on all the Cloud-based programs available on O365, Power Automate (formerly Flow) can automate routine processes.  Whether you want to automatically send email responses or create an electronic “approval” workflow that automatically emails each person in the process before moving on to the next step, creating a flow will greatly increase your efficiency, save you time and work.  Please watch Introducing Flow Approvals using Power Automate – 01:12 for info on how to process an Approval.

If your office or department needs to automate a process, please contact cci@potsdam.edu for assistance.  CCI staff will setup a project timeline if automating the process is determined to be feasible.  Also, the CCI is starting Flow training for campus staff that are willing to learn Flow basics.  Staff would be trained to modify existing CCI templates and trained to deploy them to automate processes in their department/area.  Although Flow is not hard, it does require focus and attention to detail.  If you are interested in supporting the campus by becoming a Flow Apprentice, please contact the CCI.

 

PowerPoint

Create presentation slides.

Although primarily used to create slideshow presentations with text, images, video, transitions, and even animations, it can also be used to create infographics, posters, and even videos.

Tip: Did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Training (General)

Note: Whenever possible, create assignments that can be completed using digital tools (otherwise, see How do I have my students upload an image?).

Accessibility
Until February 2021, SUNY Potsdam has access to accessibility training courses through Deque University.  For more info, go to the Accessibility Training section of the Training & Development webpage on the HR website.  Also, please find excellent full course tutorials resources at Accessibility at Loyola University and WebAim web accessibility.  Find more accessibility information at the How do I adhere to ADA guidelines and laws? webpage.  For a quick overview, please watch the First Steps Toward Meeting EIT Accessibility video below which includes an accompanying “workbook” document.

 

Creating Content (Overview Videos)

Live Captioning
Although Teams Live Caption feature is the best tool we have currently available to us, you can generate some live captioning for other web meetings (like for Zoom meetings) using PowerPoint.  You’ll need to use the O365 version of PowerPoint as the campus installed version doesn’t have this feature.  Also, instead of sharing the PowerPoint, you might need to share the screen instead to ensure you capture the captions when recording.

Drawing

You can draw on any PowerPoint slide presentation. If you use the PowerPoint app on a tablet, it’s even easier.  Using the Draw tab tools, you and your students will be able to draw over content including text and images (e.g. drawing over an image of a cell, chemical structure, a music staff, etc.).  This also means you can create worksheets that students can fill out by drawing.  The online O365 version has basic Draw features, while the full program has additional tools.

Music Paper

Use the templates in the CCI shares with Campus folder to create your own music paper.  Download and make changes to the Word doc, Save As a PDF,  Save As a JPEG, Insert JPEG to a PowerPoint or OneNote notebook.

  • Template- Music Paper- 01 (Word)
  • Template- Music Paper- 02 (Word)
  • Sample- Music Paper (01-02) (PowerPoint)

Premiere Pro

Industry-standard professional video and film editing program.

More information to follow (see Adobe Creative Cloud above).

Note: Please see the Access To Adobe Creative Cloud webpage for more information.

Preview (Mac)

View and edit photos.

Not only used for viewing photos, Preview has tools that allow for the quick editing of images and simple creation/modification of graphics.

Qualtrics

The campus’s official survey tool.

Note: In most instances, instructors will find using Moodle Feedback/Questionnaire or Microsoft Forms easier for basic class polling.

Qualtrics is a cloud-based service that provides a comprehensive suite of tools to create and distribute surveys.   The program provides powerful branching and skip-logic functionality and allows users to analyze collected data and create reports.  Faculty and staff may use Qualtrics for university-related business; however, guidelines set by the Office of Institutional Effectiveness and IRB guidelines (when applicable) must be followed when sending campus-wide surveys to students, faculty, and staff.  For more information and training, go to the Qualtrics Survey Software page.

RedShelf

An online textbook company that allows students to rent or purchase digital content.

The RedShelf online platform offers almost one million digital textbooks from over 400 publishers. Students can rent or purchase their books at a reduced price (up to 80% below print prices). RedShelf has contracts with several top textbook publishing companies and provides users powerful study tools.

General

SharePoint

*Most users won’t need to use SharePoint, although it acts as a foundation for many O365 tools.

More information to follow.

SoundCloud (freeware)

A music-library website that has free-to-use (Creative Commons) and pay-to-use music.

Anyone can download this free program from the SoundCloud website.

Stream

Upload and share videos.

Although Knowmia is the preferred site for posting videos, Stream is the O365 tool used for uploading, sharing, managing, and viewing videos.  When a meeting is recorded using Teams, the video will automatically be loaded to Stream.

General

In order to have Stream auto generate captions, you need to set the language.  You can do this for a single video and at the “Site” level.  From Stream:

  • Select the gear icon on the top-right corner (the one in the maroon color).
  • Select My Settings and set the language and Region to English (US).
  • Select Apply button at top of screen.

You’ll need to set the language for videos already created, so go to a video and:

  • Select the …more button.
  • Select Update video details.
  • Set the language to English and select Apply.

Sway

Using AI, Sway automatically designs your presentation.

By simply filling in an outline with content (images, text, reports, webpages, videos), Sway automatically produces a professional, interactive presentation using a web-based canvas that auto-adjusts to look great on any screen.  Sway is the fastest and easiest way to express your ideas in a creative and dynamic presentation.

Teams

A powerful collaboration and communication platform.

Teams allows groups to effectively communicate, organize, work together, and share information via a common, connected space. Team members can utilize cool features like document collaboration, one-on-one chat, team chat, online meetings, and more.

Special Note: On 9/16/20 our O365 license reverted back to A3.  Although most users won’t notice a difference, we have temporarily lost the Call In/Out feature in Teams.  SUNY is negotiating an upgraded license and we hope to have this feature restored soon.

Note: Participants using a computer to join a meeting can use the Chat (text-chat) feature to communicate when a webcam or microphone is not available.

Tip: Did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Special Reminder: All faculty/staff are required to maintain their schedule and availability within Outlook (approved by President’s Council).

Channel Meetings

Tip: When you use the Outlook or Teams calendar to invite participants to a meeting (by entering their names), the meeting will show up on their calendars. BUT, Channel meetings scheduled in Teams Don’t.  These meetings are ONLY posted in the channel.  Teams assumes that team members will see the post and join the meeting if they want.  They can also add the channel meeting to their calendar by selecting the view detail option and Add to calendar button. If you want to call attention to the meeting you can copy the Join Meeting link/info and post it in Moodle and/or use the @mention (@the-name-of-the-team) feature in Teams to call attention/notify the team about the post.

Tip: When you use the Meet Now button to immediately start a meeting (not schedule a meeting) in a channel, this is what happens:

  • A Join link displays in a channel post.
  • While someone/anyone is in the meeting, the link will continue to display in the channel.
  • Members can enter, leave, and re-enter a meeting.
  • Recorded meeting (start record) will be automatically posted to the channel.
  • Meet Now meetings do NOT display on any calendar (Outlook or Teams).  However, you can give standing directions, that you will always meet during class time in the Meet Now channel meeting.  If you do that, technically you don't have to schedule a meeting.

Join Team by Code

Using the Join team with a code is the fastest way to add members to a large Team.  Once you’ve created a Team, open Manage Team (…more button by Team name) and select the Settings Tab. Then use Team Code to generate a code (watch How to Generate a Code in Teams – 00:27).  You can use the instructions below to have students join your team.  Just replace the XXXXXXX with the code.


How to Join a Team using a Code
Join Team – Using web browser.

  • Open a web browser.
  • Type portal.office.com and enter.
  • Enter your Potsdam email address.
  • Enter your regular campus password.
  • Select Teams Icon.
  • Select Teams tab.
  • Select Join or create team (top right).
  • Select Join team with a code.

Enter code: XXXXXXX


Join Team – Using Teams on your computer.

  • Open Teams program.
  • Select Teams Icon.
  • Select Teams tab.
  • Select Join or create team (top right).
  • Select Join team with a code.

Enter code: XXXXXXX

Top Hat

A student engagement platform that provides tools that tracks attendance, allows for live polling, feature interactive slides, and managing classroom discussions.

Note: Top Hat shares the concerns of professors navigating through the incredibly disruptive challenges from COVID-19, which is why the platform is available to all professors free of charge for the rest of the semester to active classes transitioning to Top Hat.

The Top Hat software platform facilitates remote learning, for both synchronous (real-time) and asynchronous (recorded) classes, and can help professors teach online. Top Hat can be used remotely to take attendance, administer real-time or self-paced polling and Q&A, deliver homework, deliver content, and test remotely (with proctoring).

To learn more please review this article: https://support.tophat.com/s/article/COVID-19-Teaching-Remotely-with-Top-Hat.


If you'd like to speak directly to our Top Hat representative, please contact Dev Maletia at (437)-982-2609 or dev.maletia@tophat.com. Top Hat is offering individual support to faculty, so please don't hesitate to reach out. 

Word

Create a text document.

Although primarily used to create simple documents and reports, using tables, Word can actually be used to create signs, data sheets, mailing templates, and more.

Tip: Did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Training (General)

Note: Whenever possible, create assignments that can be completed using digital tools (otherwise, see How do I have my students upload an image?).

Accessibility
Until February 2021, SUNY Potsdam has access to accessibility training courses through Deque University.  For more info, go to the Accessibility Training section of the Training & Development webpage on the HR website.  Also, please find excellent full course tutorials resources at Accessibility at Loyola University and WebAim web accessibility.  Find more accessibility information at the How do I adhere to ADA guidelines and laws? webpage.  For a quick overview, please watch the First Steps Toward Meeting EIT Accessibility video below which includes an accompanying “workbook” document.

 

Sample-Transcript for First Steps Toward Meeting EIT Accessibility (Presentation) DOC

More Videos
Creating Accessible Word Documents – by National Clearinghouse of Rehabilitation – 04:56
Creating Accessible Documents in Microsoft Word – by Albuquerque Public Schools – 05:27
How to Make a Word Document Accessible – by Learning Bites – 11:26

Headings are Awesome!

Most of us are used to using bold and larger font sizes as headings, but did you know that online Readers can’t identify them as titles, sections, etc.  In order to be ADA compliant, you need to use real Heading.  That said, you want to use them anyway because they are awesome.  Headings make working in a document, so much easier.  Please use the following resources to learn about Headings:

Drawing

Did you know you can draw in Word?  Using the Draw tab, you and your students will be able to draw over content including text and images (e.g. drawing over an image of a cell, chemical structure, a music staff, etc.).  If you use the Word app on a tablet, it’s even easier.  This also means you can create worksheets that students can fill out by drawing.  While on a PC, the Draw tab may only be available using the full version (i.e. not the online O365 version).  To add the Draw tab to the ribbon, right-clicking the Home tab, select Customize the Ribbon, check the Draw box in the right window, and OK.  The Draw tab should be visible by default on a Mac.

Music Paper

Use the templates in the CCI shares with Campus folder to create your own music paper.  Download and make changes to the Word doc, Save As a PDF,  Save As a JPEG, Insert JPEG to a PowerPoint or OneNote notebook.

  • Template- Music Paper- 01 (Word)
  • Template- Music Paper- 02 (Word)
  • Sample- Music Paper (01-02) (PowerPoint)

Zoom

Whether you’re meeting with students, a committee, or with off campus partners, Zoom provides standard web-conferencing tools including screen-sharing, whiteboard, mobile app, web app, and meeting recording.

Through the new campus Zoom account (500 users), all teaching faculty have access to Zoom and meetings can be created within your Moodle courses.  In addition, some selected staff and departments also have access using the remaining user accounts.  All other users may still use their basic Zoom accounts to create meetings, but all basic account settings have been reinstated including a 40 minute limit for meetings with three or more participants.  Teams is available to all campus users and is a good alternative to Zoom.  Visit Create Your SUNY Potsdam Zoom Account for more information about how to set up your campus account.  When you record a Zoom meeting to the “Cloud,” a copy of the recording will automatically be sent to your Knowmia account (see above for more info on Knowmia).  Your Zoom recording will be deleted after a short period of time, but you’ll have access to the video through Knowmia.

Note: Participants using a computer to join a meeting can use the Chat (text-chat) feature to communicate when a webcam or microphone is not available.

Tip: Although Zoom doesn't have live auto-captioning, did you know many O365 products now have a speech-to-text feature?  Whether you're in Word, PowerPoint, Outlook, or even Teams (visit live captions in Teams), look for this new feature (called Dictate).  Watch How to Use Voice Dictation and How to enable Dictate for more information.  If you’re using PowerPoint, this feature can even translate what you’re saying into another language on-the-fly (watch Live captions & subtitles).

Special Reminder: All faculty/staff are required to maintain their schedule and availability within Outlook (approved by President’s Council).

 

Zoom Training

Zoom has many resources on their site and YouTube channel.

General

Breakout Rooms

Watch the following videos on Breakout Rooms.  You’ll need to activate this option: login to your Zoom account, go to Settings, Select In Meeting (Advanced), Enable Breakout Rooms, Check Allow host to assign participants, and Save. Also, if you want to pre-assigning participants to breakout rooms, be sure to download and use the CSV template.

Additional Features

Zoom Security

Protect the security and privacy of your Zoom meeting.  Consider the following best practices and settings changes to avoid Zoom-bombing (outsiders joining your class meeting and/or taking control or disrupting the meeting). Login to your Zoom account and go to Settings to make settings changes.

Note: Zoom has made certain security settings default settings (e.g. Passwords are now required and Zoom has locked this feature, so it can’t be turned off). Changes are listed below as Zoom-Set*.  As a result of these change, you may need to resend/repost meetings to ensure participants have meeting passwords and IDs.

Best practice guidelines:

  • Only post Zoom meeting links in Moodle or Teams (don’t share links through email).
  • Require a passcode to all meetings (Zoom-Set*).
  • Only post meeting links in Moodle or Teams.
  • Use Waiting Room (Zoom-Set*). This option may be turned off by deselecting the Enable waiting room checkbox when creating the meeting.
  • Don’t use Personal Meeting feature to create meetings, but if you do, use randomly generated meeting IDs and passcodes for each course.
  • Lock the meeting.  Once participants have all entered, click Participants at the bottom of your Zoom window, select More, and Lock Meeting.

Enable these settings:

  • Require a password when scheduling new meetings (Zoom-Set*).
  • Require a password for instant meetings (Zoom-Set*).
  • Require password for participants joining by phone (Zoom-Set*).
  • Require a password for Personal Meeting ID (PMI) (Zoom-Set*).
  • Mute participants upon entry.
  • Screen sharing:
    • Who can share? Host Only.
    • Who can start sharing when someone else is sharing? Host Only.
  • Waiting Room - host admits participants (Zoom-Set*).

Disable these settings:

  • Join Before Host.
  • Embed password in meeting link for one-click join (participants will need to manually enter the password).
  • Remote control.
  • Allow removed participants to rejoin.

For additional guidance, please read this blog article posted by Zoom.

ZoomIt (Freeware)

ZoomIt is a screen zoom and annotation tool for PCs.

Using ZoomIt you can zoom in and out of your screen and use annotation tools to write on your screen while presenting.  ZoomIt runs unobtrusively in the system tray and activates with customizable hotkeys.  It works will screen sharing, whether you’re on a Teams or Zoom call or recording using Knowmia.  ZoomIt works on all versions of Windows and you can use pen inputs when drawing on a tablet PC.

ZoomText

ZoomText Magnifier/Reader is a fully integrated magnification and reading program tailored for low-vision users.

Freedom Scientific is offering free access to JAWS, ZoomText, or Fusion until June 30, 2020. To learn more, go to the Freedom Scientific website (https://www.freedomscientific.com/).  Training resources are available at  https://www.freedomscientific.com/training/.