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Computer Account Retention Policy

The Campus Computer Account (CCA) is provided for students/faculty to use during their active attendance/employment at SUNY Potsdam and provides access to all authenticated technology resources on campus.

A student's CCA will remain active for all services - except for remote access to library electronic resources - for a period of 3 months (90 days) after they have been deemed "inactive" by the college for reasons such as withdrawal, dismissal, or other associated conditions. After this period, the CCA will be deactivated except for access to BearPAWS, and all files and data associated with the account will be frozen. After a period of 15 months (545 days) from the initial classification of "inactivity"; all email, files and data associated with the account will be deleted but the CCA can still be used to login to BearPAWS.

Access to library electronic resources is terminated immediately when a student's status changes to inactive due to our license agreements.

Students who have graduated:

You will keep access to:

  • BearPAWS

You will no longer have access to:

  • Immediately after graduation:
    • Login to Campus Computers
    • Library Electronic Resources
  • After 3 months:
    • Brightspace
    • Campus Printing
    • Microsoft Office
    • Outlook Email
    • Office 365
    • OneDrive

You should download any important files from OneDrive and transfer any app or website registrations to a personal email before you graduate.

Employees who retire from the college will lose their accounts unless they request otherwise. Retirees have the option of retaining full or partial access to computing resources and to do so must complete a "Retiree-CTS Services Exit Questionnaire" as part of their exit interview with Human Resources. If a retiree decides to opt-out of retaining their account, this will be a final decision and they will not be able to request an Emeritus account at a future date.

These services are provided as a courtesy and reward for your many years of dedicated service; however, you must understand that these services primarily support the mission of the College and maybe adjusted accordingly. Potential changes may conflict with your expectations of personal use in your new adventure.

Emeriti and Legacy Employees will be able to retain access to the following services:

  • Login to Campus Computers
  • Library Electronic Resources
  • Microsoft Office 365 Web Apps (the Desktop Apps are not supported for Emeriti and Legacy Employees under our Microsoft License Agreement)
  • Campus Printing

Tenants/Guests of the college with CCAs will not have the option of keeping their SUNY Potsdam services.