Student Employment

Handshake (job posting service)

Career Services at SUNY Potsdam utilizes Handshake to post student jobs. Learn More

Student Employment Forms

Please upload all payroll forms to the HR Secure Portal.

To hire a student for either a student assistantship or work study position these forms are required to complete the hiring process:

• Student Employment Form (PDF) - available to campus community members with a Campus Computer Account
• Instructions to Complete Student Employment Appointment Form
• Confidentiality Statement
• W-4 Federal Withholding
• IT 2104 NYS Withholding
• IT 2104-E Certificate for Exemption of Withholding
• I-9 (To be completed on the first day of employment, documents must be verified no later than 3 days after appointment. Open with Adobe as this is a secure PDF)
  • Instructions for Form I-9
• Direct Deposit Form - available for campus community members with a Campus Computer Account
  Paper pay checks and pay stubs for Direct Deposit will be mailed to the address on file.

Self Service - www.suny.edu/hrportal

• Time and Attendance – complete your time record
• View Paycheck – view your paycheck the Monday before pay day

• NYS Payroll Online (NYSPO) 
  Employees are now able to make changes to their direct deposit, view pay stubs, update tax withholdings, print W2s, update address, and go paperless. To use NYSPO employees must be logged into the SUNY HR portal and must complete the initial NYS Payroll Online Multifactor Authentication. Click here to access the instructions for this process.

  Please keep in mind, based on the OSC schedule and the timing of transactions entered by employees, the changes may not be reflected in the employee’s next paycheck but the following check.
  
  Below are helpful instructions for the various self-service options available to employees through NYSPO:

  • New enrollment direct deposit
  • Adding, editing and deleting an existing direct deposit
  • View, Print and Save Your Pay Stub
  • Update Your Tax Withholdings
  • View, Print and Save Your W-2
  • Update Home, Check or Mailing Address
  • Go-paperless

Time and Attendance

• Expenditure Tracking Spreadsheet (xlsx) - for supervisor or student use to track how much money has been earned/spent out of an account

Schedule of Due Dates for Hourly Student Time Records

• 2025 - 2026 

Employment Resources

• Handbook for Students and Supervisors (PDF)
• Time and Attendance Directions
  • For Students
  • For Supervisors
• At A Glance Instructions for Students
  • Sign-in to SUNY HR Portal (http://www.suny.edu/hrportal), choosing Potsdam as your campus. Use existing campus User ID and password.
  • Choose Time and Attendance
  • Choose applicable role based on current employment, i.e. Work Study or Student Assistant
  • Select Accrual Period (pay period)
  • Enter Time In and Time Out for each day worked, making sure to save Time record each time
  • Certify and Submit Time Record to your Supervisor only at the end of the pay period
  • Sign out of SUNY browser (upper right hand corner)

Questions?

Please email payroll@potsdam.edu for all general payroll questions.