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Faculty & Staff Links


New! Banner Catalog and Schedule Changes

Please note that prior to a semester schedule going live, changes are made via the CPI during the 1st and 2nd iterations. Once a schedule is live for a term, you should use the appropriate form below.

Please use the appropriate launch button below to Add, Revise, or Cancel a course in the Catalog, the Class Schedule, or both. Your request will be routed to the appropriate Dean’s office for review. If approved, it will then go the Registrar’s office for processing. If your request pertains to a Travel or Distance Learning course, it will also be routed to the appropriate coordinator for review (Note: a course should not be both Travel and Distance Learning.)


The PDF documents below are available for download in Adobe format. 

Download Adobe Reader 
Download Adobe Reader


FERPA Employee Confidentiality Form 
This form can be used by offices of the college to ensure that employees (including work-study students) understand the regulations concerning the confidentiality of student educational records covered under the Family Education Rights and Privacy Act.

Request for Access to BearPaws Administrator and Staff Reports 
Our goal is to protect the security and confidentiality of student records, as required by the Family Educational Rights and Privacy Act (FERPA). This form will help us to protect student records, while allowing access to the information faculty and staff need to perform their duties at the college.

Faculty Governance Hour Exemption Form 
This form can be used to apply for the Faculty Governance Hour Exemption. The Officer-in-Charge of the college has approved the SUNY Potsdam Faculty Senate's resolution of October 27, 2022, to prohibit scheduling of Fall and Spring semester classes during the faculty governance hours, Thursdays from 4:00 p.m. to 5:00 p.m. and Fridays from 3:00 p.m. to 4:00 p.m. Exceptions to this policy are possible only with the approval of the appropriate dean. This policy will go into effect for the Spring 2023 semester schedule.

Override Sample Form 
This form can be used by departments for overrides during the registration period. This option opens another window.

Course Scheduling Template 
Use this template to determine the best time to offer a course. Visit the Schedule Development Webpage for more information.

BearDeN Program Change Form 
Use this form when revising, adding or deleting program requirements.

BearDeN Waiver/Substitution Form 
Use this form when submitting Audit Waivers/Substitutions.

Major/Minor Declaration Form 
Use this form when a student would like to add, drop, or change a major or minor.

Schedule Template Exemption Form 
This form is to be used by chairs when requesting an exemption to the Schedule Template Guidelines.